Report of Finance & General Purposes Meeting 20th July 2016 LPC Meeting Minutes & Reports

REPORT OF THE FINANCE & GENERAL PURPOSES COMMITTEE MEETING HELD IN THE COMMUNITY CENTRE

ON MONDAY 25th JULY 2016 (Postponed from Wednesday 20th July) at 7.30pm.

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PRESENT                  Cllr. R Greenwood, Chairman presiding.

Cllrs. M Cockett, J Nye, N Osborne, & A Walmsley.

Mrs M McFarlane (Clerk)

 

  1.                 TO ACCEPT APOLOGIES FOR ABSENCE

Cllr. M Jerrett (recuperating) Cllr. P Scrivens (family commitment)

 

  1. 2.               DISCLOSURES AND CONFIDENTIAL ITEMS ON THE AGENDA

No disclosures or confidential items on the agenda.

 

  1. ENVIRONMENTAL WORKS & PROJECT UPDATES

Cllr. Nye gave a brief outline of progress made thus far concerning the Lenham Tourism web-site.  The essence of the site will inform visitors, where to stay, where to eat and a list of activities and attractions to visit.  Cllr. Cockett suggested the list of links from the Lenham site be made available to all Cllrs. for their consideration, following which Falcon will be requested to produce a page which could be added to the existing site.     Action Cllr. Nye

A quote for rabbit proof fencing at the cemetery will be re-considered following a site visit with the MBC tree officer to discuss the felling of the large tree in the south east right hand corner next to the A20 boundary.            Action Clerk

In order for a quote to be sought, Cllrs. Greenwood and Scrivens will decide on number and size of signs for the Maidstone Road car park.              Action Cllrs. Greenwood & Scrivens

Cllr. Osborne will seek a quote for planting four large Lime trees on the picnic site boundary just above the Highbourne Park entrance up to the picnic site entrance. He will also order a new timer for the flood lights in the churchyard.    Action Cllr. Osborne

Cllr. Walmsley reported on the completion of phase one maintenance and repair of the play parks.

There has been no response from a recent leaflet drop concerning the grass cutting at Cherry Close play area.  Cllr. Walmsley will chase.  Action Cllr. Walmsley

Cllr. Walmsley confirmed speed watch discussions were on going with KCC.  Cllr. Cockett

suggested a stop and give way sign on the High Street and junction of Ham Lane may help with traffic calming issues.  The possibility of using S106 monies to fund traffic calming solutions throughout the parish was an option for future consideration.

Two of the lights on the footpath between Old Ashford Road and the Community Centre

are faulty and will be reported with an accompanying letter.          Action Clerk

A tree surgeon will be asked for an opinion on a tree in William Pitt Field which is overshadowing a property in Loder Close.            Action Clerk

WCs upgrade/rebuild is ongoing, more research required before approaching MBC.

A board showing a plan of the trees, with the names of those the trees are planted in memory of, will be considered for Groom Way, as many of the original name plaques

are damaged or missing.                               Action Cllrs. Greenwood & Osborne

 

 

  1. ACCOUNTS & FINANCIAL STANDING ORDERS

The Clerk had previously circulated the Financial Standing Orders and supplied printed copies for the meeting.  The standing orders are reviewed annually by the F & GP committee and recommendations made to full council.

It will be recommended under section 1, bullet point 2, the addition of quarterly and annual accounts to be circulated prior to the full council meeting with the agenda.

An increase in the figure for the three quotes criteria will be recommended following

research.         Action Clerk

The bank reconciliation for June was circulated, consideration will be given to transferring amounts between NatWest and HSBC to ensure the amounts are kept within the bank guidelines for insurance coverage purposes.

The recently retired internal auditor has provided details of a replacement auditor, willing to undertake the LPC annual internal audit.  It will be recommended to full council that Mr. L Robbins be contracted to carry out the 2016-2017 audit.

 

  1. CORRESPONDENCE

The Clerk circulated correspondence from NatWest with the latest changes to banking services.  The contents of which were duly noted.

Came & Company the LPC insurance brokers confirmed their new company number as they are now using the trading style of Stackhouse Poland Ltd.

A letter was received from the Harrietsham & Lenham Cubs requesting the group be considered for a grant from the LPC.  Grant applications will be discussed during September and agreed at the October meeting.

The minutes of the Maidstone Committee of KALC were circulated.

 

The meeting closed at 8.45pm

Report of Finance & General Purposes Meeting 20th July 2016
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