Minutes of Neighbourhood Plan Group Meeting 26th September 2017 LPC Meeting Minutes & Reports, Neighbourhood Plan 2018

MINUTES​ ​OF​ ​LNPG​ ​MEETING
HELD​ ​AT​ ​8.00​ ​pm​ ​ON​ ​THE
26th​ ​SEPTEMBER​ ​2017​ ​AT​ ​LENHAM​ ​COMMUNITY​ ​CENTRE PRESENT: S MacKenzie (Chairman Presiding), R Greenwood (Chairman Lenham Parish Council),​ ​N​ ​Osborne,​ ​M​ ​Cockett,​ ​P​ ​Culver,​ ​J​ ​Hatcher,​ ​P​ ​McCreery APOLOGIES:​ ​​ ​A​ ​Walmsley,​ ​H​ ​Shotter,​ ​V​ ​Woollven Feedback​ ​from​ ​pre-consultation​ ​event From​ ​conversations​ ​SM​ ​and​ ​PC​ ​had​ ​with​ ​people​ ​attending​ ​the​ ​event​ ​the​ ​following​ ​points​ ​arose:

  •  A​ ​general​ ​acceptance​ ​of​ ​need​ ​to​ ​deliver​ ​1,000​ ​houses
  • Appreciation that delivery must take place on land available so Housing Policy allocations​ ​largely​ ​driven​ ​by​ ​available​ ​land
  • A​ ​need​ ​to​ ​cater​ ​for​ ​downsizing​ ​empty​ ​nesters
  • Need to protect Tithe Barn and the church from encroaching development and to protect​ ​the​ ​views​ ​from​ ​these​ ​buildings
  • It​ ​was​ ​frequently​ ​expressed​ ​that:
    a) parking​ ​is​ ​a​ ​nightmare​ ​and​ ​will​ ​get​ ​worse​ ​-​ ​this​ ​must​ ​be​ ​addressed
    b) one​ ​primary​ ​school​ ​better​ ​than​ ​two
    c) concern​ ​regarding​ ​medical​ ​facilities,​ ​one​ ​additional​ ​consulting​ ​room​ ​was​ ​not​ ​enough
  • Sports​ ​pitches
    ​a)​ ​There​ ​was​ ​strong​ ​support​ ​for​ ​additional​ ​sports​ ​fields
    b) There was preference on balance for sports facilities on the west but noting this would remove​ ​housing​ ​that​ ​must​ ​be​ ​replaced
    The​ ​plan​ ​makes​ ​insufficient​ ​allowance​ ​for​ ​parking​ ​at​ ​the​ ​recreation​ ​area
    d) Safe passage would be required particularly if on the east – needs paved footpaths/cycleways
    e) There​ ​were​ ​mixed​ ​views​ ​on​ ​floodlit​ ​pitches​ ​on​ ​the​ ​east​ ​-​ ​preferred​ ​in​ ​the​ ​west
  • It was felt the southern/western link road was a good idea but will encourage traffic from housing development to the north of Headcorn, already volume of traffic through Platts Heath​ ​increasing​ ​and​ ​problematic​ ​(expressed​ ​by​ ​a​ ​Platts​ ​Heath​ ​resident)
  • All junctions to A20 need improving – access from east Lenham junction with Tanyard and​ ​Barr​ ​development​ ​will​ ​be​ ​a​ ​nightmare

MC, who was preparing analysis of completed questionnaires, stated that 80 had been plotted thus​ ​far
PM stated that he would prepare a proposition of all notes including his own together with questionnaires to see if there was any actionable points arising but there was the need to await receipt​ ​of​ ​any​ ​further​ ​completed​ ​questionnaires​ ​following​ ​the​ ​cut​ ​off​ ​date​ ​of​ ​31st​ ​September
PM stated that he wants to produce an estimated project report, effectively a programme of work, he will prepare a detailed work programme and circulate in readiness for discussion at next​ ​LNPG​ ​meeting​ ​but​ ​the​ ​outline​ ​of​ ​this​ ​would​ ​be:

  • Regulation​ ​14​ ​Policies​ ​need​ ​to​ ​be​ ​rewritten​ ​to​ ​avoid​ ​objections​ ​from​ ​MBC
  • Draft​ ​and​ ​agree​ ​“Explanatory​ ​Memorandum”​ ​supporting​ ​and​ ​explaining​ ​Policies
  • The​ ​Draft​ ​Plan​ ​needs​ ​revised/expanded​ ​“Lenham​ ​Policies​ ​Map”
  • A​ ​new​ ​report​ ​is​ ​required​ ​for​ ​the​ ​Basic​ ​Conditions
  • Statement​ ​of​ ​Public​ ​Consultations​ ​needs​ ​to​ ​be​ ​updated
  • Local​ ​Green​ ​Spaces​ ​-​ ​LNPG​ ​needs​ ​to​ ​revisit​ ​this​ ​following​ ​comments​ ​from​ ​MBC
  • Infrastructure Delivery Report A new Infrastructure Report needs preparing following consultation​ ​with​ ​infrastructure​ ​providers​ ​and​ ​then​ ​confirmation​ with​ ​developers
  • SEA/SA​ ​This​ ​is​ ​being​ ​prepared​ ​by​ ​others​ ​but​ ​PM​ ​wishes​ ​to​ ​check​ ​through​ ​draft​ ​report
  • LNPG​ ​needs​ ​to​ ​write​ ​policies​ ​for​ ​each​ ​of​ ​the​ ​3​ ​major​ ​commitment​ ​sites
  • LNPG will also need policies for Potential Environmental Enhancement sites and agree wording​ ​with​ ​MBC
  • LNPG needs to consult with developers on new draft policies requested by MBC and the developers need to produce a master plan/plans for all three areas which need to be annexed to LNP. To achieve this PM is suggesting the setting up of a Developers’ Implementation​ ​Group.
  • PM needs to discuss Agriculture Land Quality with developers/landowners and a report needs​ ​to​ ​be​ ​prepared
  • Health – LNPG needs to work with health providers and discuss the requirements for expanding​ ​the​ ​surgery.

PM​ ​is​ ​suggesting​ ​setting​ ​up​ ​morning​ ​workshops​ ​to​ ​work​ ​through​ ​new​ ​documents.
Following the discussions at next LNPG meeting, the same needs to be agreed by LPC. Once finalised this work programme needs to be placed on website and forwarded to Borough and County​ ​Councillors.​ ​​ ​PM​ ​also​ ​suggests​ ​LNPG​ ​instigates​ ​the​ ​use​ ​of​ ​Twitter​ ​and​ ​Facebook.

Maidstone Local Plan ​- Following discussions it was agreed to take no further action with regard to Helen Whately’s letter to the Secretary of State for Communities and Local Government

Social Housing – NO stated that he and RG had had a meeting with a company who purchased land for the development of social housing. It was agreed that this would need agreement of MBC​ ​and​ ​any​ ​further​ ​discussions​ ​need​ ​to​ ​take​ ​place​ ​with​ ​MBC.

SEA​​ ​-​ ​This​ ​report​ ​was​ ​being​ ​prepared​ ​by​ ​AECOM.
AOB – SM has been informed that the Towers family have now appointed a family member to be​ ​their​ ​professional​ ​representative.

MEETING​ ​CLOSED​ ​-​ ​10.00pm.​ ​​ ​​ ​NEXT​ ​MEETING​ ​-​ ​10th​ ​OCTOBER​ ​2017

Minutes of Neighbourhood Plan Group Meeting 26th September 2017
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