March 2014 Full Council Meeting Minutes LPC Meeting Minutes & Reports



Cllr. N Godfrey, Chairman presiding.
Cllrs. A Barr, C Gillett, R Greenwood, C Huggens, S Knowles, J Osborn, & N Willis.
PCSO D Rowley, Martin Sherwood Community Warden.
2 Members of the public.


Public Participation

Pippa Palmer from the Kent Orchards for Everyone Project outlined plans for the Cherry Downs Picnic Site following Heritage Lottery funding.  Improvements to the orchard and community training events will be organized.  A Focus article announces the project and will be followed by a web-site page.

Cllr. Godfrey thanked Ms. Palmer for her continued support of the orchard site.

Mr. George reported ongoing problems with the lights along the footpath from Old Ashford Road to the Community Centre.  Despite the lights recently being repaired by KHs on more than one occasion, 0013/0014 are out.  Clerk will report to KHs.

Mr. George requested the timing of the internal lights in the WCs be reset to extend the time from the two minutes presently available.

PCSO D Rowley presented the recent crime figures, seven in total from 4th February to 5th March.

Keeping Lenham Safe event date to be announced.  Recent scams included identifying unoccupied properties and telephone code 0161 being an expensive contact number for utility bill enquiries.

Community Warden Martin Sherwood highlighted letter concerns from Trading Standards.  He has access to a DVD to explain scams and how to avoid being duped.  A rail has been cut off the equipment at the BMX Park, further investigation will take place.

Borough Cllr. Tom Sams read out his resignation letter, due to personal reasons and family commitments.

Lenham Parish Council members ‘thanked’ Cllr. Sams for his many years of service to the parish.


Report from Country Cllr Whittle

Apologies from Cllr. Whittle. No report.


An enquiry was made by Cllr. Huggens concerning the role of Cllr. Younger, who unfortunately has been unable to attend for the past several meetings.  Cllr. Godfrey will call and speak with Cllr. Younger.


The Chairman opened the meeting at 8.00pm.



Cllrs. Drylie, F Bradshaw (work commitment) M Jackson. Clerk M McFarlane (unwell)

Borough Cllr. J Barned (unwell)



No disclosures or confidential items on the agenda.



The minutes of the Parish Council Meeting held on the 5th February 2014 were confirmed as a true record and it was RESOLVED that they be approved and adopted.



4a Len bus update report by Cllr. Gillett

As the insurance details have not been finalized it was agreed to extend the taxi service until the end of March.

4b Light repairs footpath to Groom Way

Ongoing situation lights will be reported to KHs.

4c Fence replacement Robins Close/High Street

The fence repair/replacement has been reported to KHs and a site visit will be undertaken and a report will follow.



Matters arising continued

4d Groom Way land transfer/contract of sale update

The draft sale contract is being drawn up by the respective solicitors in readiness for signature between both parties, subject to agreement.

4e Allotment community asset update

Cllr. Gillett reported on the possible sale of the allotment land at Ham Lane.  Awaiting further correspondence from St John Ambulance (land owners).



A Finance & General Purposes.    Report by Cllr. Godfrey

1. Reports were received concerning play area repairs.  Cllr. Greenwood will arrange for a quote for fencing repairs at Ham Lane.

2. Membership of Actions with Communities in Rural Kent

Cllr. Godfrey proposed, Cllr. Greenwood seconded and it was RESOLVED to carry on joint membership of ACRK with the Community Centre.


It was RESOLVED that the recommendations contained in the report of the meeting on the

19th February 2014 be approved and adopted.


B Planning & Neighbourhood Plan.  Report by Cllr. Huggens

The planning proposal for land to the east of Glebe Gardens has been amended to eight properties.  The Clerk will organize a site meeting at the Glebe pond between Cllrs. Barr, Godfrey and Greenwood and Tom La Dell. The undertaking of silt chemical analysis before the possible transfer of the pond to LPC will be discussed at the meeting.

Cllr. Huggens proposed, Cllr. Willis seconded and it was RESOLVED to endorse the letter from Coxheath PC concerning the MBC Local Plan.

1. Vacancy on the Planning Committee

Cllr. Osborn will join the Planning Committee until his work commitments change.

The additional vacancy will be discussed at April LPC meeting.

2. Map of Green and Blue Spaces Provision in Maidstone Borough

Cllr. Barr made an annotation to the map to include Cherry Downs Picnic Site as an amenity

area.  Cllr. Gillett suggests the Heathside Country Corridor which runs through Chilston Park should be included on the map.

3. Solar Park transportation issues

Extra signage on the A20 has helped alleviate the problem of delivery lorries not using the agreed route through East Lenham Farm.


C                     Groom Way development Report by Cllr. Osborn

A meeting with the MBC planning officer R Timms will be organized to discuss open

space issues in the vicinity of the proposed Local Needs Housing development.


It was RESOLVED that the recommendations contained in the reports of the meetings on

19thFebruary & 3rd March 2014 be approved and adopted.


D Highways & Transportation.   Report by Cllr. Godfrey

Cllr. Jackson’s report has been circulated including the details of the A20 speed reduction petition.

1. One way traffic system School Lane/Green Lane Platts Heath

A notice will be posted to ask for the views of the residents of Platts Heath to gauge if a one way system would be acceptable.

2. Drainage Old Ashford Road/Industrial Estate

Report no: 95574 monitor situation and re-report if not resolved.


E Law & Order.                         Report by Cllr. Godfrey

Cllr. Godfrey’s report has been circulated


F Web-site Development          Report by Cllr. Osborn

Cllr. Osborn gave an update on the progress of the site.  Cllr. Drylie requests additional content , including local photographs.


G Environment      Reports

1.  Play facility reports from Cllrs.  Dealt with under F & GP reports. (13/97 A)

A quote will be sought for works to be carried out on all three sites in one day.

2.  Twittens footpath clearing quote

Cllr. Greenwood proposed, Cllr. Godfrey seconded and it was RESOLVED to instruct

S Waring to carry out the works as per the quote £675 plus VAT.

3.  Invite Pippa Palmer to April LPC meeting   Pippa Palmer attended this meeting 5/3/14

4.  Spring Clean dates:   5th April (churchyard) 12th April (The Square) 9am both dates

5.  Handyman resignation

Mr. Burchett will undertake the grass cutting contract as agreed but will not quote for handyman tasks.  Cllr. Godfrey will clarify situation following a meeting with Mr. Burchett.

Cllr. Greenwood will obtain contract details for mole/rabbit removal at the cemetery.

Cllr. Greenwood reported on his tree survey and will seek a quote from Guy Stevens to inspect the trees in need of surgery.

The tree stump in the churchyard has been removed, footpath repairs will be undertaken.

It is planned to reopen the swimming pool at Swadelands for public use.

The placing of objects on gravestones will be discussed further with a parishioner who requested permission to place such items.



Cllr. Drylie’s report on the Harrietsham PC meeting 26th February has been circulated.

Cllr. Godfrey proposed, Cllr. Huggens seconded and it was RESOLVED to write and thank Cllr. Morris for his support to the LPC.

Cllr. Barr report of meeting at Coxheath dealt with Planning (13/97 B)

Community Centre provision of Solar panels agreement needed on paying for associated

costs for planning permission/surveys etc. Proposals from N Osborne to be discussed further.


13/99 KALC/RURAL KENT    Next meeting 19th March.  Cllr. Greenwood will attend.



Cheques for consideration and payment 5th March 2014

Duce Tree Stump grinding Ltd.  Churchyard tree works 4300 180.00

M McFarlane. BT telephone/Staples office supplies 4301 234.62

S Knowles. Travel expenses for KALC training 4302     9.45

JVA Electrical street light repairs 4303 437.03

Salaries & expenses detailed as Appendix A and filed with a signed copy of these minutes.

DD Scottish Power WCS electricity   14.00

DD EDF Energy pop up power               10.00

DD EDF Energy Street lighting                         122.69

Money received:  Cemetery fees                     600.00

Telephone Kiosk to be added to insurance cover.

Computer purchase and set up to be discussed with M Sherwood.


Cllr. Godfrey proposed, Cllr. Knowles seconded and it was RESOLVED to agree to annual play equipment surveys to be undertaken by Play Inspection Company.

Cllr. Huggens proposed, Cllr, Willis seconded and it was RESOLVED M McFarlane continue to be a trustee on the Community Centre Committee.

Cllr. Willis proposed, Cllr. Huggens seconded and it was RESOLVED N Godfrey continues to be a Douglas Almshouse trustee.

An application for extra time to discuss the planning application for United Reform Church will be submitted to MBC.

The meeting closed 9.50pm 3



March 2014 Full Council Meeting Minutes
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