LPC Meeting Report 5th October 2016 LPC Meeting Minutes & Reports

MINUTES OF THE MEETING OF THE LENHAM PARISH COUNCIL

 HELD ON THE 5th OCTOBER 2016 IN THE OSBORNE ROOM AT THE COMMUNITY CENTRE AT 7.30pm

 

PRESENT

Cllr. R Greenwood Chairman presiding.

Cllrs. M Ballard, M Cockett, P Culver, K Lapwood, J Nye, N Osborne,

P Scrivens & A Walmsley.   M McFarlane (Clerk)

Cllr. J Sams representing Harrietsham Parish Council.

5 Members of the public.

 

PUBLIC PARTICIPATION        (7.30pm – 7.50pm)

Mr. M Michaelas presented himself for co-option to the council for the north ward and Mr. J Smith-Essex from Lenham Heath wished to represent the south ward, the Chairman invited both parishioners to join the council, once the meeting was formally opened, under agenda item 16/59 Councillor Co-option.

 

A resident reported a large delivery lorry trying to maneuver a U-turn in The Square.  The Clerk will write to the company concerned.  He also reported the footpath light from the Old Ashford Road to Groom Way was faulty, this will be reported.

Concerns were raised by a parishioner relating to the lack of verge maintenance, particularly along the A20. Cllr. Scrivens has reported overgrown footpaths along this stretch of road.  Concerns were also raised about large construction vehicles accessing the URC site in Maidstone Road.   The Chairman will discuss vehicle movements with the site manager.

Volunteers are needed to support the Speedwatch team to carry out speed checks throughout the parish. Future consideration should be given to upgrading the Speedwatch equipment, to keep abreast with new technology to detect mobile phone use whilst driving.

The Chairman welcomed Cllr. J Sams from Harrietsham Parish Council & opened the meeting at 7.50pm.

 

16/56                APOLOGIES & APPROVAL OF ABSENCES

The Council accepted the reason for apology for absence from:

PCSO J Boyd (work commitment) and Community Warden M Sherwood. (unwell)

 

16/57               TO RECEIVE DECLARATIONS

Declarations to changes to the Register of Interests.  No declarations received.

Declarations of Interest on Agenda items.  Cllr. Osborne, Community Centre Land Transfer.

Requests for dispensations.  No requests received.

 

16/58                TO REQUEST NOTIFICATION

The Chairman requested notification of intention to film, photograph or record any items.

No notifications received.

 

16/59                COUNCILLOR CO-OPTION    

Cllr. Greenwood proposed, Cllr. Nye seconded and it was RESOLVED to invite

Mr. M Michaelas to join the council.

Cllr. Ballard proposed, Cllr. Scrivens seconded and it was RESOLVED to invite

Mr. J Smith-Essex to join the council.  Both candidates signed the declaration of acceptance.  Cllr. Michaelas made his apologies and left the meeting as he had a work commitment.

 

16/60                MINUTES

Cllr. Scrivens proposed, Cllr. Lapwood seconded and it was RESOLVED that minutes of the Parish Council Meeting held on the 3rd August 2016 are a true record and were approved and adopted.

 

16/61                PROGRESS OF RESOLUTIONS (For information purposes only)

The newsletter inserted into the September Focus was well received and should be considered as a quarterly publication.

 

16/62                COMMUNITY CENTRE LAND TRANSFER

The legal paperwork for the land transfer has been satisfactorily completed.

 

16/63                HAM LANE ALLOTMENTS

Cllrs. Greenwood and Osborne will attend a site meeting with the land agent employed by St John Ambulance (land owners) to confirm access details and site measurement. A member of the Ham Lane Allotment Association will accompany the Cllrs.

 

16/64                  TO RECEIVE MINUTES OF THE FINANCE & GENERAL PURPOSES MEETINGS (17th Aug & 21st Sept)

Cllr. Scrivens proposed, Cllr. Walmsley seconded and it was RESOLVED to accept the quote to fell the diseased beech tree in the cemetery.  A report is awaited from MBC tree officer concerning the tree to the rear of the Community Centre which needs a crown reduction.

A thank you card will be sent to the school governor and caretaker who have undertaken cutting back the trees along the footpath next to the Ham Lane play area.  A quote will be sought for cutting back the tree in the play area near the gate.

LPC need a logo for letter headings and signs.  Cllr. Greenwood will make enquiries.

The Chairman and Clerk will meet with Down to Earth contractors to decide on the coordinated approach to continuing the floral displays in the planters throughout the parish.  Public liability insurance cover will be provided by the LPC insurance company.

Cllr. Nye proposed, Cllr. Ballard seconded and it was RESOLVED that the recommendations contained in the report of the meetings on the 17th August & 21st September 2016 be approved and adopted. The Clerk thanked Cllr. Walmsley for producing the minutes of the 21st September.

 

16/65                TO RECEIVE MINUTES OF THE PLANNING COMMITTEE MEETINGS (17th August & 21st September)

Cllr. Greenwood requested nominations for the position of Chairman of the Planning Committee.

Cllr. Osborne offered to undertake the position and clarified that at no time would he comment on any applications from developers he knew personally.  No other nominations were received.

Cllr. Greenwood proposed, Cllr. Nye seconded and it was RESOLVED that Cllr. Osborne would be Chairman of the Planning Committee.

Cllr. Osborne reported on the planning applications received.  Cllr. Greenwood confirmed the negotiations with the URC site developers, had resolved several issues relating to the ball netting between the site and the cricket field.

NHP team members are working on the statements to be presented to the inspector of the enquiry of the MBC Local Plan.  On November 8th 10am at the Town Hall Maidstone, there will be an opportunity to speak to the inspector concerning the Broad Locations.  Support from fellow Cllrs. and parishioners was requested.

 

Cllr. Walmsley proposed, Cllr. Ballard seconded and it was RESOLVED that the recommendations contained in the report of the meetings on the 17th August, 5th & 21st September & 3rd October be approved and adopted.

 

16/66                TO RECEIVE ORAL REPORTS FROM COUNCIL SPOKESPERSONS

                        HIGHWAYS:  Cllr. Scrivens requested a decision on the LPC finger post wording. This will be agreed at the next F & GP meeting.

 

 

ORAL REPORTS CONTINUED:

Cllr. Walmsley reported on options for village gateways signs at the Headcorn Road railway bridge, which with possible redesign of the Robins Close/High Street junction, would help with speed reduction initiatives. Cllr. Cockett suggested it may be advantageous to invest in a consultant’s report on redesign options for the High Street/Ham Lane junction.  Cllr. Scrivens suggested a survey of residents’ opinions about possible changes to junctions.

 

CCTV:  Cllr. Culver confirmed the cameras were installed at William Pitt field in the Lenham Wanderers FC building.  New keys will be cut for access to the building, a spare set will be kept by the Clerk.  Only designated LPC members should have access to the equipment.  Cllr. Culver will report on an annual maintenance contract.

 

PLAY PARK:  Cllr. Walmsley has organised a watching brief on the use of the new equipment by an older age group of youths, PCSO Boyd has been informed of the activity and will monitor the situation.

 

TOURISM WEB-SITE:  Cllr. Greenwood proposed, Cllr. Cockett seconded and it was RESOLVED to progress a stand-alone tourism web-site.  Sponsors will be approached to contribute towards the set-up costs of approximately £1500 as provided by Falcon Ltd.

 

DOUGLAS ALMS HOUSES:  Cllr. Ballard has completed his trustee paperwork and will be attending his first meeting on behalf of LPC next week.

 

PICNIC SITE:  Cllr. Osborne will be meeting with Ms. Palmer to decide on the position of the four lime trees.

 

CHRISTMAS LIGHTS: Cllr Osborne reported posters have been produced and an article in the Focus to advertise the light switching on event (27th November) has been submitted.  Volunteers to help erect the lights are needed.  The lights in the church yard need attention.  Cllr. Osborne will inspect the flood lights.

 

COMMUNICATIONS

Cllr. Nye proposed, Cllr. Walmsley seconded and it was RESOLVED to produce another newsletter, possibly as a quarterly publication.

 

16/67                REPORTS FROM OUTSIDE MEETINGS

Cllr. J Sams reported that 50 residents attended the Motocross appeal, the inspector was made aware of the concerns about the inadequate noise level tests.  Illegal riding on the track is an ongoing problem which could only be resolved by the complete removal of the track.

Cllr. Sams with Cllr. Scrivens and a representative from Golding Homes are investigating parking issues at Douglas and Foord Road.

Cllr. Sams continues to encourage extra 20mph pilot schemes in the ward.

Harrietsham Parish Council will have new offices at the CTRL development site provided by s106 monies, apart from an interest free loan from Barrett’s to fit out the office interior.

Cllr. Greenwood suggested two Cllrs. take responsibility for looking at parking solutions throughout the parish.  Cllrs. Scrivens and Smith-Essex will organise a meeting to look at parking provision and report back to the council.

Cllr. J Sams made her apologies and left the meeting at 9pm.

Cllr. Culver reported on the Swadelands School open evening he attended. The investment in the improvements to the educational facilities and utilities are having a positive effect. The aim is to increase the intake and improve the exam results.  I t is hoped the swimming pool will continue to be used as a village asset. A meeting will be organised to meet the head teacher to discuss the future for the school.

 

Cllr. Nye reported on the LVBA meeting which was held at the Harrow Inn at Warren Street.

3

16/68                   KALC & CPRE

No reports.

 

16/69                FINANCE

  1. To authorize payments (Details of payments to be tabled)    Cheque no:        Amount

                       

 

M McFarlane Petty Cash July to October                                           4653                 71.03

Mr. R Greenwood Chairman’s allowance/expenses (half yearly)       4654                275.00

KCC.  WCs and office supplies                                                          4655                166.02

Wicksteed Playgrounds.  Ham Lane new equipment                          4656            58645.60

MS Computer Services.  Office computer repair                                4657                120.00

Made by Falcon Ltd.  Web-site services                                             4658                  50.00

Wellers Headley Solicitors.  Advice re: land transfer                          4659              1008.00

Jen Contractors.  August & September Litter/WCs                             4660              1494.00

Amiga Security.  CCTV at William Pitt Field.                        4661              1560.00

Lotus Design & Print. Newsletter                                                       4662                296.00

Direct Debit Maidstone BC Cemetery rates                                                                  91.00

Direct Debit South East Water Cemetery water supply                                                   1.00

Direct Debit Scottish Power WCs power supply                                                          21.00

Direct Debit EDF Energy pop up power supply                                                           15.00

Direct Debit EDF Energy Street Lighting                                                                   122.83

 

Salaries & expenses detailed as Appendix A and filed with a signed copy of these minutes.

 

 

  1. To note receipt of income (Details of income to be tabled)

Cemetery fees.                                                                                                           1397.00

NatWest refund of charges.                                                                                         847.84

 

  1. c) The RFO reported bank balances as at 30th September

NatWest Current account                                                                                            200.00

NatWest Business Reserve                                                                                   152904.92

HSBC Business Money Manager                                                                           34186.17

 

  1. d) Audit Completion of limited assurance review for the year ended 31st March 2016

There were no issues identified, copies of the review are on the web-site and notice boards.

Copies are also available on request from the Clerk.

 

Cllr. Greenwood proposed, Cllr. Culver seconded and it was RESOLVED to make the payments.

Cllrs. Cockett and Osborne signed the cheques on behalf of LPC.

 

16/70                CORRESPONDENCE RECEIVED (For information only)

No correspondence received.

 

The meeting closed at 10.07pm

LPC Meeting Report 5th October 2016
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