MINUTES OF THE MEETING OF THE LENHAM PARISH COUNCIL
HELD ON THE 4th JANUARY 2017 IN THE OSBORNE ROOM AT THE COMMUNITY CENTRE AT 7.30pm
PRESENT Cllr. R Greenwood, Chairman presiding.
Cllrs. M Ballard, M Cockett, P Culver, E Gee, M Michaelas, J Nye,
N Osborne, J Smith-Essex, P Scrivens & A Walmsley.
Mrs. M McFarlane (Clerk). 6 Members of the public.
PUBLIC PARTICIPATION (7.30pm – 7.50pm)
A resident reported the light along the footpath from Old Ashford Road was faulty. These lights are due to be upgraded by KCC.
A resident suggested a possible system to help alleviate the parking problems at the primary school, he also asked consideration be given to 20mph restrictions on roads in the village. PCSO Rowley suggested extra Speedwatch sessions and suggested extra volunteers be advertised for locally. LPC will push for speed reductions throughout the village.
The Community Warden reported on issues relating to dog fouling and recommended parishioners inform MBC if they have concerns relating to the recent removal of the dog bins. He also highlighted the rise in abandoned horses, information was provided concerning the Control of Horses Act 2015. Details of the Royal British Legion Here to Help campaign were made available.
PCSO Rowley reported the crime figures for December 2016. A total of seven crimes were reported.
PCSO Rowley is the officer for the Lenham, Harrietsham and North Downs wards and replaces PCSO Boyd. Cllrs. highlighted ongoing parking issues in the Square and the lack of parking enforcement officers.
The Chairman thanked the members of the public for attending and opened the meeting at 7.55pm.
16/100 APOLOGIES & APPROVAL OF ABSENCES
The Council accepted the reason for apology for absence from:
Cllr. K Lapwood (unwell) Borough Cllrs. J & T Sams.
16/101 TO RECEIVE DECLARATIONS
Declarations to changes to the Register of Interests. No declarations received.
Declarations of Interest on Agenda items. No declarations.
Requests for dispensations. No requests received.
16/102 TO REQUEST NOTIFICATION
The Chairman requested notification of intention to film, photograph or record any items.
No notifications received.
16/103 VICE CHAIRMAN VACANCY
Cllr. Walmsley was nominated, Cllr. Greenwood proposed, Cllr. Osborne seconded and it was RESOLVED that Cllr. Walmsley is the Vice Chairman.
16/104 TO RECEIVE MINUTES OF THE PARISH COUNCIL MEETING 7TH DECEMBER 2016
Cllr. Smith-Essex proposed, Cllr. Osborne seconded and it was RESOLVED that the minutes of the Parish Council Meeting held on the 7th December 2016 are a true record and were approved and adopted.
16/105 PROGRESS OF RESOLUTIONS (For information purposes only)
Cllrs. Greenwood, Smith-Essex and Michaelas will meet to discuss parking issues.
16/106 PROVISION OF DOG BINS
Ten dog bins are available from MBC (at no cost) to be collected. The annual cost of waste collection is £1,300 the decision to install the bins will be made following budget considerations.
16/107 COMMUNITY CENTRE SOLAR PANELS
Cllr. Osborne produced a financial report which confirmed monies from the feed in tariff are being shared between the three village halls. A healthy total of more than £3000 from September 2015 to December 2016 had been generated by the solar panels. £2000 of which had been repaid to the Community Centre which was their initial investment.
16/108 PARISH COUNCIL LOGO
Cllr. Greenwood proposed, Cllr. Walmsley seconded and it was RESOLVED to adopt the new logo as presented by Cllr. Smith-Essex. The Chairman thanked Cllr. Smith-Essex for organising the graphic work and providing letterheaded paper and compliments slips. The logo will be used on all communications from the LPC and on notice boards and signage.
16/109 TO RECEIVE MINUTES OF THE FINANCE & GENERAL PURPOSES MEETING
Recommendations from the minutes for the handyman to undertake tasks as per the quote and for the Cricket Club to be given a grant of £500 towards equipment were discussed.
A 10% increase in cemetery charges would help cover the increasing costs of maintaining the grounds. Cllr. Walmsley proposed, Cllr. Osborne seconded and it was RESOLVED to agree to the recommendations.
Cllr. Scrivens proposed, Cllr. Cockett seconded and it was RESOLVED that the recommendations contained in the report of the meeting of the 21st December 2016 be approved and adopted.
16/110 TO RECEIVE THE MINUTES OF THE PLANNING COMMITTEE MEETING
There were no questions raised concerning the applications received. The NHP group will meet
on the 10th January to discuss the implications of the proposals in the broad location document.
The interim findings of the planning inspector’s report are important and the NHP group will form the plan in conjunction with the report. There is a lot of work to be undertaken in a short time span. Cllr. Cockett highlighted concerns about infrastructure and utility provision. Meetings with MBC and local stakeholders will be organised. Communication will be a key element of the plan going forward.
Cllr. Cockett proposed, Cllr. Ballard seconded and it was RESOLVED that the recommendations contained in the report of the meeting on the 21st December 2016 be approved and adopted.
16/111 TO RECEIVE ORAL REPORTS FROM COUNCIL SPOKEPERSONS
HIGHWAYS Cllrs. Scrivens & Nye reported on lorry damage to a verge and fence at Platts Heath. Cllr. Walmsley reported on the highway consultant’s report of the High Street and Ham Lane junction traffic calming initiative. Cllr. Walmsley proposed, Cllr. Cockett seconded and it was RESOLVED to agree on the platform option.
CCTV Cllr. Culver had a site meeting with Sunstone the original suppliers of the Ham Lane unit, which is has now been repaired and reinstalled. Cllr. Culver & Osborne will meet to discuss the village coverage options.
ENVIRONMENT & PROJECTS
Cllr. Osborne proposed, Cllr. Cockett seconded and it was RESOLVED to have architect drawings produced to present to MBC for consideration of new WC facilities.
TOURISM & BUSINESS ASSOCIATION A thank you card will be sent to Co-operative Foods for
the generous grant of £300 towards the web-site development. Cllrs. Nye & Smith-Essex will update all the information collated thus far. Cllr. Michaelas will speak with local businesses about possible funding for the web-site.
LENHAM COMMUNITY CENTRE Cllr. Osborne requested confirmation if LPC wish a representative on the management committee? Cllr. Greenwood will discuss and report back.
CHRISTMAS LIGHTS A request that the lights are left on later for New Year’s Eve celebrations will be put to the organizers.
The inspector’s interim findings of the MBC Local Plan will be on the LPC web-site.
Regular articles in the Focus will be submitted to keep parishioners abreast of neighbourhood plan developments.
16/112 REPORTS FROM OUTSIDE MEETINGS
Cllr. Smith-Essex confirmed Virgin media will organise a presentation event in March or April about the new proposed broadband/tv installation throughout the village.
Cllrs. Smith-Essex and Gee are meeting with the KCC and Open Reach representatives to discuss improved broadband coverage for Lenham Heath.
The Chairman asked for the meeting to be extended to cover the following agenda items.
Cllrs. agreed to the request.
- To authorize payments (Details of payments to be tabled). Cheque no: Amount
Lenham Community Centre Room hire 4693 200.00
Made by Falcon Ltd. Web-site services. 4694 50.00
Jen Contractors. December Litter/WCs. 4695 720.00
Lenham Cricket Club. Grant 4696 500.00
Salaries & expenses detailed as Appendix A and filed with a signed copy of these minutes.
- To note receipt of income (Details of income to be tabled)
Co-operative Foods. Grant towards Tourist web-site 300.00
Cllr. Greenwood proposed, Cllr. Ballard seconded and it was RESOLVED to make the payments. Cllrs. Cockett and Osborne signed the cheques on behalf of LPC.
16/114 BUDGET RECOMMENDATIONS
Discussions covered all annual maintenance and administration costs as per previously submitted figures.
The cost of providing dog bin facilities will be funded (approx. £1,300)
Grant allocations will be decreased from £3,500 to £2,500.
Identified projects will be funded to completion.
Funding grants will be applied for the Neighbourhood Plan, £21,000 will be made available to progress the plan for 2017 -2018.
Final figures for recommendation will be submitted following the Finance and General Purposes meeting on the 18th January.
The suggested precept figure will also be presented following the F & GP meeting for resolution at the LPC meeting on the 1st February.
All figures will be subject to the final amounts available from MBC Parish Service Scheme and the 2017 -2018 tax base figure.
16/115 CORRESPONDENCE RECEIVED (For information only)
The meeting closed at 10.20pm