MINUTES OF THE MEETING OF THE LENHAM PARISH COUNCIL
HELD ON THE 7th JUNE 2017 IN THE OSBORNE ROOM AT THE COMMUNITY CENTRE AT 7.30pm
PRESENT Cllr. R Greenwood, Chairman presiding.
Cllrs. M Ballard, M Cockett, P Culver, E Gee, C Huggens, J Nye,
N Osborne, & A Walmsley. Mrs. M McFarlane (Clerk)
Cllr. G Dean representing Harrietsham Parish Council.
6 Members of the public.
PUBLIC PARTICIPATION (7.30pm – 7.50pm)
A resident reported the gent’s WCs requires graffiti to be removed and new bolts on the cubicle doors.
The bench at the Cross has been painted and the grass area cleared in readiness for the Cross-clearing morning on the 17th June. The Chairman thanked the two residents responsible for the task.
The Community Warden reported on scams involving HMRC, TV Licensing and requests for donations for the recent events in Manchester and London Bridge. Cold callers are operating in the area, if in doubt, do not answer the door, especially if during late evening. Four incidences of fly tipping, some involving asbestos have been reported. The crime report was presented on behalf of PCSO Rowley, who will be moving to a new post after eight years working in the parish. A thank you card will be sent from the LPC.
The Chairman welcomed the newly elected County Councillor for Maidstone East Rural, Shellina Prendergast who is looking forward to working with the parish council. An informal meeting with Cllr. Prendergast, Lenham Parish Councillors and NHP Group members will be organised.
Borough Councillor J Sams reported the petition concerning the transport safety campaign to slow traffic through Platts Heath, will be presented to the Joint Transportation Board on 12th July. The parish council will send a letter of support for the safety campaign.
The Chairman welcomed Cllr. G Dean from HPC and opened the meeting at 7.50pm.
17/18 APOLOGIES & APPROVAL OF ABSENCES
The Council accepted the reason for apology for absence from:
Cllrs. M Michaelas & P Scrivens (holiday) Cllr. Smith-Essex (work commitment)
17/19 TO RECEIVE DECLARATIONS
Declarations to changes to the Register of Interests. No declarations received.
Declarations of Interest on Agenda items. No declarations.
Requests for dispensations. No requests received.
17/20 TO REQUEST NOTIFICATION
The Chairman requested notification of intention to film, photograph or record any items.
No notifications received.
17/21 TO RECEIVE MINUTES OF THE PARISH COUNCIL MEETING
Cllr. Osborne proposed, Cllr. Cockett seconded and it was RESOLVED that the minutes of the Parish Council Meeting held on the 3rd May 2017 are a true record and were approved and adopted.
17/22 PROGRESS OF RESOLUTIONS (For information purposes only)
Cllr. Osborne is awaiting details to confirm if landowners have given permission for fencing land at Sandway.
Cllr. Culver reported the Swimming Club is using the pool at Lenham School this year, but may need parish council support in the future to ensure the continuation of the facility.
County Cllr. Prendergast offered to discuss possible funding options with interested parties.
17/23 NEIGHBOURHOOD PLAN 2017
An article for the Focus magazine concerning the Lenham Meadows Trust (LMT) will be submitted. An open meeting to discuss the LMT will be held at the Community Centre on the 18th July at 7.30pm.
A meeting with MBC to discuss the NHP was satisfactory, with possible funding available.
It is planned to hold a public consultation event in September at the Lenham Primary School (subject to availability) to present the draft 2017 plan.
The allocated development sites will be made public at the consultation event.
17/24 ALLOTMENTS & GREEN SPACES
Cllr. Cockett will circulate a draft letter to respond to St John Ambulance concerning the heads of terms for the purchase of the entire allotment site. Cllr. Osborne reported the cost of removing the building on the allotment site and asbestos is approximately £6000.
Cllr. Greenwood proposed, Cllr. Cockett seconded and it was RESOLVED to seek a quote from D Pares of Sibley Pares for professional advice concerning the allotment site purchase.
Cllr. Greenwood proposed, Cllr. Osborne seconded and it was RESOLVED to subscribe to a membership of the Open Spaces Society.
17/25 TO RECEIVE MINUTES OF THE FINANCE & GENERAL PURPOSES MEETING
Cllr. Osborne has organised maintenance and repairs to the pop up power unit.
Cllr. Culver will organise CCTV signage for WCs.
Cllrs. Greenwood and Culver will organise a site meeting to discuss maintenance and repair of the skate park equipment with P Goodwin.
Cllr. Ballard reported HSBC have offered compensation for mistakenly closing dormant accounts, the accounts will be reopened once a mandate has been submitted.
The mandate will be completed at the F & GP meeting.
The bench at Ham Lane outside the cricket field will be varnished by the village handyman.
Cllr. Walmsley proposed, Cllr. Osborne seconded and it was RESOLVED that the recommendations contained in the report of the meeting of the 17th May 2017 be approved and adopted.
17/26 TO RECEIVE THE MINUTES OF THE PLANNING COMMITTEE MEETINGS
No questions were raised concerning the applications discussed at the meetings on the
17th May and 5th June. The original comments concerning the appeal for development on land west of Loder Close will be resubmitted, with the addition of the NHP recommendation.
Cllrs. Greenwood, Osborne, Walmsley & Ballard will attend a site meeting at the Glebe pond on Tuesday 13th June with the developers of land south of the pond, to discuss improvement works to the pond and long-term maintenance provision.
Cllr. Osborne read out a letter from the owners of the Bow Window Coffee Shop Café, requesting support from LPC for the change of A1 to A3 licence application. It was agreed a simple letter of support would be provided. It was noted the excessive number of
advertising boards placed by the Bow Window around the Square, which is not in keeping with the conservation area. The board near the bus stop was considered a trip hazard.
Cllr. Greenwood proposed, Cllr. Walmsley seconded and it was RESOLVED that the recommendations contained in the report of the meetings on the 17th May & 5th June 2017 be approved and adopted.
17/27 TO RECEIVE ORAL REPORTS FROM COUNCIL SPOKEPERSONS
HIGHWAYS A meeting will be organised with KCC Highways, Doddington PC, Police, Lenham Storage and LPC to discuss signage and road safety concerns at the Faversham Road/A20 junction.
CCTV Cllr. Culver reported the system covering the Square was up and running. The next stage will be coverage of the Maidstone Road car park. There will be ongoing maintenance charges to ensure the equipment runs effectively.
ENVIRONMENT & PROJECTS Cllr. Culver will order the signs for the two play parks.
The handyman will cut back the hedge at Ham Lane play park and remove a bush on Ham Lane which blocks the pavement and is a hazard for pedestrians.
TOURISM & WEB-SITE
Cllr. Smith-Essex has suggested Cllrs. have a parish council email address and the web-site has photographs of Cllrs. with details. Cllrs. agreed to the suggestion. The LPC face book page has had 2000 visits to date.
17/28 REPORTS FROM OUTSIDE MEETINGS
Cllr. Greenwood met with a representative from Valley Invicta Academy Trust and will report to the F & GP meeting once more details are available concerning Activate at the Lenham School.
Cllr, Dean reported the new Harrietsham parish office will be available soon. The big lunch held on Sunday 4th June was a success. The new dog bins will be installed this month.
Mayfield Nursery development may start soon. Improvements to the A20 are required to cope with the extra vehicle movements from the increased developments south of the A20.
- To authorize payments (Details of payments to be tabled). Cheque no: Amount
Made by Falcon. Web-site service 4746 50.00
PMC Planning. NHP consultant fees 4747 1780.00
Chris Hill. Village handyman services April 4748 613.00
M McFarlane Petty cash payments 4749 65.25
Jen Contractors. May Litter/WCs. & Dog bins 4750 912.00
Wicksteed Leisure Ltd. Ham Lane play park maintenance 4751 735.40
Mr. A Barr. Lease of Ham Lane play park 4752 1.05
M McFarlane BT/Microsoft/NHP payments 4753 395.24
Amiga Fire & Security Ltd. CCTV for the Square 4754 1,236.00
Glasdon UK Ltd. Churchyard litter bin 4755 610.19
Made by Falcon. Web-site hosting 4756 68.00
Chris Hill. Village handyman services May 4757 4,347.00
PMC Planning. NHP Consultant fees April/May 4758 4,800.00
Lionel Robbins. Internal audit fee 2016 -2017 4759 100.00
Direct Debit. MBC Cemetery rates 74.00
Direct Debit. South east water. WCs 108.38
Direct Debit. South east water. Cemetery 4.00
Direct Debit. South east water. Picnic site 22.20
Direct Debit. EDF Energy. Pop up power supply 15.00
Direct Debit. Scottish Power. WCs supply 199.79
Direct Debit EDF Street lighting 170.19
Salaries & expenses detailed as Appendix A and filed with a signed copy of these minutes.
To note receipt of income (Details of income to be tabled)
MBC Precept 2017-2018 101,000.00
Scottish Power WCs rebate 359.32
Groundwork UK. NHP grant 1,005.00
Cemetery fees. 1,135.00
Cllr. Walmsley proposed, Cllr. Culver seconded and it was RESOLVED to make the payments. Cllrs. Cockett and Osborne signed the cheques on behalf of LPC.
- b) Approve Annual Governance Statement 2016/17 (Section 1 of audit return)
Cllr. Ballard proposed, Cllr. Gee seconded and it was RESOLVED to Approve the Annual Governance Statement. The Chairman signed the statement and the LPC Internal Control.
- c) Consider the Internal Audit Report.
Cllrs, noted the recommendations concerning precept minuting and VAT reimbursements.
- d) Approve Accounting Statements.
Cllr. Nye proposed, Cllr. Walmsley seconded and it was RESOLVED to approve the Accounting Statement. The Chairman signed the statement.
17/30 CORRESPONDENCE RECEIVED (For information only) No correspondence received.
The meeting closed at 9.50pm