MINUTES OF THE MEETING OF THE LENHAM PARISH COUNCIL
HELD ON THE 1st MARCH 2017 IN THE OSBORNE ROOM AT THE COMMUNITY CENTRE AT 7.30pm
PRESENT Cllr. R Greenwood, Chairman presiding.
Cllrs. M Ballard, M Cockett, P Culver, M Michaelas, J Nye,
N Osborne, J Smith-Essex & A Walmsley.
Mrs. M McFarlane (Clerk) Cllr. M Allardyce representing Harrietsham PC.
4 Members of the public.
PUBLIC PARTICIPATION (7.30pm – 7.50pm)
A parishioner reported a possible trip hazard on the Maidstone Road footpath, the Chairman confirmed the boundary marker stakes which could cause a problem for pedestrians have been reported to the land agent.
A resident reported an overhanging tree close to the picnic site on the left-hand bank, he offered to prune the cobnut trees and later the apple and cherry trees at the picnic site.
Cllrs. agreed this would be helpful and the Chairman thanked the resident for his kind offer.
Martin Sherwood the Community Warden made apologies on behalf of PCSO Rowley who was attending a traffic incident. Mr Sherwood reported on behalf of PCSO Rowley the crime figures for February (five in total) and highlighted increased incidences of thefts of lawn mowers and plants in rural areas, please phone 101 if you see any suspicious activity.
The Community Warden reported on doorstep cold callers and telephone scams. The wardens now have access to a formalised information system which can be linked to police if appropriate. Reports of fly tipping can be collated to build up a picture of hot spots.
Mr Sherwood provided details of the BT call protect system which collates information to produce a black list of nuisance calls and automatically divert the callers from BT land line customers.
The Chairman welcomed Cllr. Allardyce from HPC, he thanked the public for attending & opened the meeting at 7.42pm.
16/128 APOLOGIES & APPROVAL OF ABSENCES
The Council accepted the reason for apology for absence from:
Cllrs. E Gee (work commitment) P Scrivens (holiday)
Borough Cllrs. J & T Sams. (MBC meeting) PCSO Rowley (work commitment)
16/129 TO RECEIVE DECLARATIONS
Declarations to changes to the Register of Interests. No declarations received.
Declarations of Interest on Agenda items. No declarations.
Requests for dispensations. No requests received.
16/130 TO REQUEST NOTIFICATION
The Chairman requested notification of intention to film, photograph or record any items.
No notifications received.
16/131 TO RECEIVE MINUTES OF THE PARISH COUNCIL MEETING
Cllr. Cockett proposed, Cllr. Osborne seconded and it was RESOLVED that the minutes of the Parish Council Meeting held on the 1st February 2017 are a true record and were approved and adopted.
16/132 PROGRESS OF RESOLUTIONS (For information purposes only)
Cllr. Ballard reported on the progress of the installation of the dog bins which was almost complete. Cllr. Nye will organise the position of the bins at Platts Heath & Sandway.
16/133 NEIGHBOURHOOD PLAN 2017
Cllr. Walmsley reported on the meetings on the 14th, 15th and 22nd February with land owners and developers, which were a useful exercise. Research will be undertaken into setting up a Lenham Amenity Trust which could offer the opportunity to create a land buffer zone around the village which would ensure long term protection to land in the trust. Notification has been received concerning the appeal for the development on land to the north west of Loder Close, the NHP Group are concerned this is premature development with several issues.
The NHP Group are considering which proposed development sites are preferential, offering adequate open spaces within the sites and dwellings that are in keeping with the village.
16/134 ALLOTMENTS & GREEN SPACES
Negotiations to purchase the allotment site are progressing following a meeting with MBC,
ideally, LPC would like to register the whole site (which has been divided into two sections) as an ‘Asset of Community Value’. A meeting between Cllrs. Greenwood, Cockett and Osborne with a trustee of St John Ambulance and Mr Tibbets from MBC will be arranged.
Cllr. Greenwood wished to record that in the future the William Pitt field could be in the middle of potential development sites. As LPC are the land owners we are aware the field may be involved in the total concept of the Neighbourhood Plan. Cllr. Walmsley will inform Lenham Wanderers FC who use the field as their home ground, of possible future options to relocate the pitch.
16/135 TO RECEIVE MINUTES OF THE FINANCE & GENERAL PURPOSES MEETING
Cllr. Cockett offered to compare two quotes for a parish tree audit and report back to F & GP which option was best value, a third quote will be sought in conjunction with Harrietsham Parish Council, who are also undertaking a tree audit.
Cllr. Greenwood proposed, Cllr. Ballard seconded and it was RESOLVED to award the contract for grounds maintenance for the churchyard to Down to Earth.
Cllr. Ballard proposed, Cllr. Greenwood seconded and it was RESOLVED subject to the correct insurance and licenses being in place to permit Lenham Wanderers FC to undertake the grounds maintenance of the William Pitt field. Cllr. Cockett will review the lease agreement between LPC and LWFC.
Cllr. Ballard will report to the F & GP committee on choices of alternative bank accounts.
Cllr. Walmsley proposed, Cllr. Osborne seconded and it was RESOLVED that the recommendations contained in the report of the meeting of the 15th February 2017 be approved and adopted.
16/136 TO RECEIVE THE MINUTES OF THE PLANNING COMMITTEE MEETINGS
Cllr. Osborne reported on issues relating to proposed development on land north of Old Ashford Road, the LPC comments will be submitted to MBC by 8th March.
Cllr. Walmsley proposed, Cllr. Ballard seconded and it was RESOLVED that the recommendations contained in the report of the meetings on the 15th & 27th February 2017 be approved and adopted.
16/137 TO RECEIVE ORAL REPORTS FROM COUNCIL SPOKEPERSONS
Cllr. Walmsley will present a full report of the Ham Lane & High Street proposed speed reduction project with costs to the April council meeting.
Cllr. Greenwood proposed, Cllr. Smith-Essex seconded and it was RESOLVED subject to a site visit to install the CCTV equipment in a local retail premises.
PARISH PLAY FACILITIES
The fence around the Ham Lane play park was repaired 1st March by the village handyman.
ENVIRONMENT & PROJECTS
Cllrs. will attend a meeting to discuss parking issues on 16th March. Information will be requested concerning enforcement by MBC of parking violations.
Following discussions concerning options for improving the present WC facilities, Cllr. Greenwood proposed, Cllr. Nye seconded, (4 agreed, 2 against, 1 abstained) and it was RESOLVED to instruct the architect to draw a sketch of new WCs with parish office above, for pre-planning advice.
TOURISM & WEB-SITE
Cllr. Smith-Essex raised concerns relating to the lack of progress being made with the tourism web-site. He will contact Falcon to ask if the project could be completed with the domain name purchased and the site going live asap as the tourist season is imminent.
Cllr. Allardyce reported HPC were working with Hugo Fox on the parish web-site.
DOUGLAS ALMS HOUSES
Cllr. Ballard reported a vacancy for a property was available. Maintenance roof repairs are being undertaken.
Cllr. Smith-Essex reported litter problems particularly from the A20 along Forstal Road. Issues of reoccurring anti-social behaviour involving motorbikes has been raised with the PCSO. Four escaped horses were safely rescued before causing a traffic incident.
Cllr. Smith-Essex reported that Virgin Media had not made contact to update progress on the installation of new media facilities. He will contact Virgin and ask for an update.
16/138 REPORTS FROM OUTSIDE MEETINGS
Cllr. Ballard attended the HPC meeting and reported roads on a new development will include names from the war memorial. No interest has been shown in the Barrett site retail shop unit. Traffic in West Street is causing gridlock. Replacing the dog bins will cost HPC up to £160 per bin.
Cllr. Culver presented the NHP 2017 to a meeting of the primary school governors. The governors are keen to work with the NHP and appreciated being included in the plan and will be guided by the NHP Group.
- To authorize payments (Details of payments to be tabled). Cheque no: Amount
J Ault. Lime Tree works in the Square 4707 350.00
Made by Falcon. Web-site service 4708 50.00
OCS Ltd. Duty of care WCs 4709 36.18
Lotus Design. NHP maps 4710 40.80
M McFarlane. BT Telephone & Petty cash 4711 293.39
Chris Hill. Village handyman services 4712 80.00
PMC Planning. NHP consultant fees. 4713 6120.00
Jen Contractors. February Litter/WCs. 4714 840.00
Hatch Charity (Lenbus monies) 4715 500.00
Hatch Charity (Lenbus monies) 4716 5342.09
Action with Communities in Rural Kent membership 4717 50.00
J Rimmer Admin Services. NHP minutes. 4718 135.00
Salaries & expenses detailed as Appendix A and filed with a signed copy of these minutes.
- To note receipt of income (Details of income to be tabled)
A W Court. Cemetery fees. 990.00
Len bus wind up monies 5842.09
Cllr. Smith-Essex proposed, Cllr. Culver seconded and it was RESOLVED to make the payments. Cllrs. Osborne and Cockett signed the cheques on behalf of LPC.
16/140 CORRESPONDENCE RECEIVED (For information only)
The Lenbus Community Transport Company paid the final monies from the company closure to the parish council. The money has been passed to the Hatch Charity who will invest the sum of £5842.09 purely for assisted designated transport purposes.
The meeting closed at 9.57pm