MINUTES OF THE MEETING OF THE LENHAM PARISH COUNCIL
HELD ON THE 6th MARCH 2019IN THE OSBORNE ROOM AT THE COMMUNITY CENTRE AT 7.30pm
PRESENT Cllr.R Greenwood, Chairman presiding.
Cllrs. M Ballard, J Britt, M Cockett, P Culver, N Osborne, A Ratcliffe, B Whatman-Ryan,
P Scrivens & A Walmsley. Cllr. E Powell representing Harrietsham Parish Council.
M McFarlane (Clerk) 9 Members of the public.
PUBLIC PARTICIPATION (7.30pm – 7.50pm)
The Community Warden highlighted incidences of three men trying to stop vehicles on the Lenham to Headcorn Road, he also reported two thefts from outbuildings at Rayners Hill. The warden provided contact details for reporting HMRC scams on Action Fraud 0300 123 2040, also takefive-stopfraud.org.uk
County Cllr. S Prendergast reported on the 2019-20 KCC budget proposals, she also outlined the progress of the improvement scheme at Faversham Road junction, which includes a speed reduction to 50mph from the Harrietsham boundary to East Lenham. Cllr. Prendergast continues to work on issues concerning HGV signage and TRO implementation throughout the parish. Meetings concerning education provision and highway infrastructure requirements have also been discussed in line with the NHP progress.
A trustee from the Lenham Nursery School outlined the proposed plans for a new nursery building and the fund-raising campaign which will be launched during April.
A resident thanked the Parish Council for the various works undertaken throughout the village.
A faulty street light on Old Ashford Road was reported by a parishioner, Cllr. Scrivens will report to KCC.
Borough Cllr. J Sams outlined the projects supported by the members community grant and raised concerns about the proposed closure of the Trinity Foyer project. More information is awaited following the well-attended Lorry Park meeting at Platts Heath. The 2019 Lenham Family Festival proceeds will be shared equally between Platts Heath School, Lenham Meadows Trust and Carers Relief Service.
Cllr. Prendergast confirmed alternative accommodation will be offered to residents from Trinity Foyer.
The NHP consultant provided an update on the plan which is progressing towards Regulation 16.
The availability and deliverability of the plan development sites were discussed with reference to some issues which need further consideration on the Tower land (site 2). Issues outstanding with KCC Education and Highways and MBC are being worked on. A report will be produced for Cllrs. to make a considered decision on the viability of the proposed course of action to take the plan forward.
The Chairman welcomed Cllr. Powell from Harrietsham Parish Council, he thanked the members of the public for attending and opened the meeting at 8.15pm.
18/128 APOLOGIES FOR ABSENCE RECEIVED
The Council accepted apologies for absence from Cllrs. C Huggens, S Knowles,
M Michaelas, & PCSO J Boyd.
18/129 TO RECEIVE DECLARATIONS
Declarations of Interest on Agenda items. No declarations received.
Declarations to changes to the Register of Interests. No declarations received.
Requests for dispensations. No requests received.
18/130 TO REQUEST NOTIFICATION
The Chairman requested notification of intention to film, photograph or record any items.
No notification received.
18/131 TO RECEIVE MINUTES OF THE PARISH COUNCIL MEETING
Cllr. J Britt proposed, Cllr. A Ratcliffe seconded, and it was RESOLVED that the minutes of the meeting held on Wednesday6thFebruary 2019 are a true record and were approved, adopted and signed by the Chairman of Lenham Parish Council.
18/132 PROGRESS OF RESOLUTIONS(For information purposes only) Dealt with under agenda items.
18/133 REPORT ON SKATEBOARD EQUIPMENT
The annual risk report highlighted issues with the William Pitt field skate board ramp equipment.
Cllr. Culver presented a plan and quote for a new relocatable replacement ramp. It was agreed subject to S106 monies being available, a site meeting would be organised to progress the project.
18/134 PARISH ELECTIONS 2ndMAY 2019 TIMETABLE
Nomination papers should be handed to the Clerk by 5pm on March 27thfor hand delivery to MBC.
Several parishioners have shown an interest in joining the Parish Council and have received the details and nomination forms via e-mail.
18/135 NEIGHBOURHOOD PLAN REPORT
A letter with a pro-forma for signature will be sent to the three landowners of Tower land (site 2) south of the railway, depending on the response received, an amendment to the plan may be required subject to further investigations.
Dean Lewis Estates confirmed their commitment to assist the Parish Council to pursue a Traffic Regulation Order (TRO) to reduce the speed limit to 30mph along the extent of Old Ashford Road.
Cllr. P Culver proposed, Cllr. A Ratcliffe seconded and it was RESOLVED to formally approach KCC Highways in writing to invite them to invoke the due process for a TRO.
18/136 TO RECEIVE MINUTES OF THE FINANCE & GENERAL PURPOSES MEETING
The Clerk wished to thank Lenham Storage for sponsoring the new compost bin for the cemetery.
Cllr. Osborne reported the light at the porch of St Mary’s church will need refurbished or replaced. Cllr. Greenwood enquired if the Cllrs. had opinions about the cross on the church tower being lit all year? Cllrs. recommended speaking with the vicar for his opinion.
Cllr. N Osborne proposed, Cllr. M Cockett seconded, and it was RESOLVED that the minutes of the meeting held on 20thFebruary 2019 are a true record and the recommendations were approved, adopted and signed by the Chairman of the Finance & General Purposes Committee.
18/137 TO RECEIVE THE MINUTES OF THE PLANNING COMMITTEE MEETING
Cllr. Walmsley summarized the responses to applications received and reported the Gipps Oast appeal for new barns at Pilgrims Way was unsuccessful. Cllr. Osborne requested Cllr. Walmsley investigate if an enforcement order on a property in Lenham Heath has been enacted?
Cllr. A Ratcliffe proposed, Cllr. M Cockett seconded, and it was RESOLVED that the minutes of the meeting held on 20thFebruary 2019are a true record and the recommendations were approved, adopted and signed by the Chairman of the Planning Committee.
18/138 ANNUAL PARISH ASSEMBLY MEETING
The meeting will be held at the Community Centre at 7pm on Thursday 25thApril.
If Cllrs. wish, they may present a brief report. Community groups and societies will be invited to present annual reports. The evening will end with an informal buffet.
18/139 TO RECEIVE REPORTS FROM COUNCIL SPOKEPERSONS
Cllr. Scrivens asked about the progress of the NHP parking report? (Clarification will be required concerning the omission of the Royton Avenue grass area specification in the NHP)
The completed report will be circulated to all Cllrs. for their consideration.
Cllr. Scrivens confirmed the grass verge at the junction of Maidstone and Douglas Road will be repaired following the damage caused by vehicles entering the Parapet field development site.
Old Ashford Road, potholes have been reported, it is expected the road will be resurfaced from the church to Glebe Gardens.
Cllr. Britt reported on an article in Malherbe Monthly magazine by the ‘Save Sandway’ group concerning the proposed possible lorry park, he will keep a watching brief for any more information.
Cllr. Ballard will formally communicate to the developers of the Paddock site, not to enter LPC land to carry out drainage works until full consultation with neighbouring properties has been undertaken.
Cllrs. noted the report submitted by Cllr. Knowles concerning the suggested multi use games area at Cherry Close play park, the quote is in the region of £80,000.
Cllr. Greenwood reported negotiations to provide a possible extra twenty parking spaces to the rear of RB Plant House are progressing. Further meetings will establish detailed specifications, plus looking at the drainage problem in the Maidstone Road car park.
Cllr. Greenwood will keep the council informed about the possibility of the plot of land next to the vicarage being available for LPC use.
Cllr. Greenwood reported on useful contacts made with housing associations to provide local needs affordable rented houses, possibly on William Pitt field.
Cllr. Walmsley reported KCC highways are installing waiting restriction lines at the entrance to the Lenham School in Ham Lane. He confirmed the planning committee prefer full, not thin, planning applications to continue to be provided by MBC.
Cllr. Powell from HPC commented on the hive of activity in the parish, he reported MBC are now in a stronger position with a 6-7-year land supply for the proposed increase in new dwellings.
CIL monies will be vital for the improvements of services required for increased population needs.
Cllr. Ratcliffe suggested investigating vehicle electrical charging facilities in the Square would be advantageous.
The Clerk requested consideration be given to repainting the Red Telephone Box in the Square.
This will be discussed at the F&GP meeting 20thMarch.
18/140 REPORTS FROM OUTSIDE MEETINGS
Cllr. Walmsley reported on the meeting with KCC Highways regarding the Faversham Road junction improvements. Phase one has been implemented and phase two will be progressed, including the TRO to decrease the speed from 60 to 50mph from Harrietsham to East Lenham.
A letter will be sent to residents to discourage parking on the A20 verge north of the junction.
a) To authorize payments (Details of payments to be tabled). Cheque no: Amount
Made by Falcon. Web-site service. February web-site. 5020 60.00
KALC. Planning training Cllr. Ratcliffe. 5021 72.00
J C White Geomatics Ltd. Allotment site topographical survey. 5022 1,194.00
David Parfitt. NHP Landscape Assessment. 5023 1,800.00
The Play Inspection Co. Annual risk assessment. 5024 234.00
PMC Planning. NHP February consultancy work. 5025 4,800.00
J Smith-Essex. E-mail domain renewal. 5026 16.68
M McFarlane. February petty cash. 5027 253.75
Street Lights. Platts Heath new lamps & repairs. 5028 1,737.00
Jen Contractors. Dog bins & litter picking. February. 5029 756.00
Amiga Fire & Security Ltd. Monthly maintenance. February. 5030 54.00
Chris Hill. Village handyman February works. 5031 1,700.00
Salaries & expenses detailed as Appendix A and are filed with a signed copy of these minutes.
b) To note receipt of income (Details of income to be tabled) No monies received.
Cllr. A Ratcliffe proposed, Cllr. B Whitmore-Ryan seconded, and it was RESOLVED to make the payments. Cllrs. P Scrivens and N Osborne signed the cheques on behalf of Lenham Parish Council.
18/142 CORRESPONDENCE RECEIVED
A parishioner requested the council consider erecting not suitable for HGV signs at Flint Lane.
KCC do not have the funding for such a request.
A resident highlighted the closure of the footpath leading from Robins Avenue to Lenham Storage which runs parallel to Network Rail land. The closure is due to health and safety concerns on the storage site.The meeting closed at 10pm