LPC Meeting 3rd April 2019 LPC General, LPC Meeting Minutes & Reports


PRESENT  Cllr.R Greenwood, Chairman presiding.

Cllrs. J Britt, M Cockett, C Huggens, S Knowles, N Osborne, A Ratcliffe, P Scrivens & A Walmsley. 

Cllr. G Dean representing Harrietsham Parish Council. M McFarlane (Clerk) 10 Members of the public.

PUBLIC PARTICIPATION                                                                                                     (7.30pm – 7.50pm)

The Community Warden reported issues relating to rogue traders and distraction burglary, he regularly attends village groups to offer advice and support on such matters.  Power and water suppliers have a list of vulnerable people to ensure they receive priority services during events of supply disruption.

PCSO Boyd outlined recent crime figures and confirmed a repeat incident has now been resolved.

A robbery is under investigation and support being offered to the victims, always check identification before allowing access to property and report any suspicious incidences to the police immediately.

Borough Cllr. J Sams reported excessive littering at the Northdown Business Park caused by illegally parked HGV drivers, the land agent will be informed of the issue.  Borough Cllr. T Sams reported lorries trying to turn around in the Square, causing risks to pedestrians and drivers, he suggested a risk assessment is undertaken and the safest route in and out of the Square for delivery lorries identified. 

Three youth support workers from KCC children and young persons services presented a proposal of providing a youth club for Lenham, offering activities and outings throughout the year.  Subject to negotiations with the Lenham School it is initially envisaged the club will run on Wednesday evenings for the 11-19 age group. Input and ideas from the Parish Council, local businesses, residents and volunteers is welcome. Cllr. Greenwood suggested further liaison after the May elections would be advantageous. 

The Chairman welcomed Cllr. Dean from Harrietsham Parish Council, he thanked the members of the public for attending and opened the meeting at 8.10pm.


The Council accepted apologies for absence from Cllrs. M Ballard, P Culver, & B Whitmore-Ryan, and County Cllr. S Prendergast.  Cllr. C Huggens will leave the meeting early. 


 Declarations of Interest on Agenda items. No declarations received.

 Declarations to changes to the Register of Interests.  No declarations received.

 Requests for dispensations.  No requests received.


The Chairman requested notification of intention to film, photograph or record any items.

No notification received.


Cllr.  J Britt proposed, Cllr. A Walmsley seconded, and it was RESOLVED that the minutes of the meeting held on Wednesday6thMarch 2019 are a true record and were approved, adopted and signed by the Chairman of Lenham Parish Council.


18/147  PROGRESS OF RESOLUTIONS(For information purposes only)  

18/133 Cllr. P Culver will attend a site meeting on April 9thto progress the skate ramp project.

18/134 Election nomination papers have been hand delivered to MBC registration services. 

18/135  The Clerk requested Cllr. assistance to submit the TRO for Old Ashford Road.


Cllr. A Ratcliffe recommended quotes be sought for a parish tree survey, which should be carried out every three years, he will present the quotes at the June meeting for consideration.


Cllr. R Greenwood confirmed the consultant will organise a high-level meeting with MBC planning director to discuss several issues which are hampering the progress of the NHP. Meetings will also be organised with KCC Highways and Education for clarification concerning confusion relating to CIL and S106 monies which fund infrastructure requirements. Confirmation from MBC will be sought concerning CIL & Section 106 monies in relation to the Wealden Homes development on land west of Loder Close.

a)  Parking Report.

Definitive ownership of The Square will be required in order to implement the recommendations from the parking report which will be available on the LPC web-site.

Alternative sites for extra parking provision, with the possibility of offering local businesses designated parking places close to The Square, are one of the options being considered.

A petition to request a 20mph zone on the roads leading to The Square, is being organised by Borough Cllrs. J & T Sams. 

b)  MBC Strategic Planning Letter received 27thMarch.

Despite the considerable concerns raised from the letter which may delay the progress from Regulation 14 to Regulation 16, the NHP group wish to continue and requested support from LPC.

It was agreed by full council the plan will proceed. A vote of thanks to Borough Cllr. J Sams who has requested an evidence base for the comments in the letter are shown, or the letter is withdrawn. 

On a more positive note, progress is being made with KCC in relation to the transport assessment and extra primary school education provision. 

c)  Towers/Eastwood correspondence.

We are awaiting a response to a letter with a pro-forma for signature by the owners of site 2, to confirm availability and deliverability of the land. 


Cllr. Cockett has researched alternative web-site providers and has several options for the new council (post May elections) to consider.

Cllr. A Walmsley proposed, Cllr. N Osborne seconded, and it was RESOLVED that the minutes of the meeting held on 20thMarch 2019 are a true record and the recommendations were approved, adopted and signed by the Chairman of the Finance & General Purposes Committee.



Renovation works at the Sandway sandpit will require longer to complete than originally envisaged; concerns were raised about ongoing damage to the rural verges by numerous large vehicle movements on narrow roads.

A lighting infringement on the cross at St Mary’s is being dealt with by MBC. It was suggested the cross could be illuminated at Christmas and other religious occasions.

Cllr. A Walmsley reported on the MBC Local Plan review meeting, there will be a call for sites July/August as it is expected the annual build rate, borough wide, will rise from 800 to 1200. 

Cllr.M Cockettproposed, Cllr. R Greenwood seconded, and it was RESOLVED that the minutes of the meetings held on 20thMarch & 1stApril 2019are a true record and the recommendations were approved, adopted and signed by the Chairman of the Planning Committee.


Cllr. P Scrivens confirmed Old Ashford Road will be resurfaced this year and the white lining will be refurbished following the works. Foord Road is also being resurfaced.

Cllr. M Michaelas reported the CCTV coverage has proved useful to police investigations, particularly following the theft of the ATM machine at the Co-operative store. He also raised highway safety concerns about the ongoing A20 works at Harrietsham, caused by confusion with temporary road markings and signage. Cllr. J Sams confirmed the contractors tried to proactively resolve issues which caused safety concerns. Cllr. G Dean reported HPC were pleased with the quality of the works thus completed, which offered pedestrians improved wide safe footpaths. 

Cllr. S Knowles will request a quote for repairing the damaged fence at Ham Lane play park.

Cllr. J Britt reported the padlocked barrier installed at Station Approach had implications for the Parish Emergency Plan, if details of accessibility were not made available to the council for inclusion in the plan document. He will ensure the information is made available.

Cllr. N Osborne confirmed a local farmer will cut the sides of the north hedge at the Cherry Downs picnic site.  He also reported a new defibrillator unit will be installed outside the Community Centre, which will be permanently available and not reliant on the centre being open to the public.

Cllr. A Ratcliffe announced a public consultation on May 18thwill be held at the Ham Lane allotment site to display the suggested designs, plans and graphics for the proposed nursery facility. Fund raising options will also be explored.   


Cllr. J Britt attended the HPC March meeting. Cllr. Dean reported the new parish office at Harrietsham was now fully operational and the web-site was powered by Hugo Fox which had proved satisfactory. 


18/154 FINANCE

a) To authorize payments (Details of payments to be tabled).           Cheque no:                  Amount

Made by Falcon. Web-site service. March web-site.                             5034                             60.00

David Parfitt. NHP Landscape Assessment. Revisions.                        5035                           600.00

Earth Anchors Ltd.  New notice boards Ham Lane & Sandway.           5036                        1,675.20

KALC Annual Subscription 2019 -2020                                                5037                        1,135.49

Action with Rural Communities in Kent subscription 2019-2020         5038                             75.00

Campaign to Protect Rural England  subscription 2019 2020                5039                           100.00

PMC Planning. NHP March consultancy work.                                     5040                        2,400.00

Chris Hill. Village handyman March works.                                          5041                           725.00

Jen Contractors. Dog bins & litter picking. March    .                           5042                           756.00

Amiga Fire & Security Ltd. Monthly maintenance. March .                 5043                             54.00

PBA LLP. Transport Assess revisions.                                                   5044                           230.41

Void cheque not required:                                                                       5045                               0.00

Castle Water Allotment water charge. Final account.                             5046                           198.69

P Goodwin. BMX ramp repairs.  June 2018 – April 2019                      5047                           227.34

Salaries & expenses detailed as Appendix A and are filed with a signed copy of these minutes.

b) To note receipt of income (Details of income to be tabled)  No monies received.

Cllr. R Greenwood proposed, Cllr. A Walmsley seconded, and it was RESOLVED to make the payments. 

Cllrs. P Scrivens and N Osborne signed the cheques on behalf of Lenham Parish Council.


Lenham Cricket Club requesting a grant for Coach training for the Colts group.

Hollingbourne Parish Council invitation to the Parish Assembly 30thAprilThe meeting closed at 10.00pm

LPC Meeting 3rd April 2019
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