MINUTES OF THE MEETING OF THE LENHAM PARISH COUNCIL
HELD ON THE 2nd JANUARY 2019IN THE OSBORNE ROOM AT THE COMMUNITY CENTRE AT 7.30pm
PRESENT Cllr.R Greenwood, Chairman presiding.
Cllrs. M Ballard, J Britt, M Cockett, P Culver, N Osborne, A Ratcliffe, B Whatman-Ryan, & A Walmsley.
3 Members of the public.
PUBLIC PARTICIPATION (7.30pm – 7.50pm)
A request that the December 2018 minutes have additional information reflecting the permission granted to the then LPC in the 1950s to use the design of the Bowls Club badge for the previous version of the village sign which is at the Faversham Road junction. Details will be added.
Information has been received via Cllr. Sams that Power Networks have been requested to investigate the layout of the lines supplying power to the lights on the Cherry Estate. This would take at least four weeks, after which presumably the fault would be repaired, and the street lights restored.
The Chairman thanked the members of the public for attending this evening. The meeting opened at 8pm.
18/101 APOLOGIES FOR ABSENCE RECEIVED
The Council accepted apologies for absence from Community Warden M Sherwood.
Cllrs. C Huggens, S Knowles, & P Scrivens. M McFarlane Parish Clerk.
18/102 TO RECEIVE DECLARATIONS
Declarations of Interest on Agenda items. No declarations received.
Declarations to changes to the Register of Interests. No declarations received.
Requests for dispensations. No requests received.
18/103 TO REQUEST NOTIFICATION
The Chairman requested notification of intention to film, photograph or record any items.
No notification received.
18/104 TO RECEIVE MINUTES OF THE PARISH COUNCIL MEETING
Cllr. Greenwood proposed, Cllr. Ballard seconded, and it was RESOLVED that subject to the
inclusion of the additional information the minutes of the meeting held on Wednesday
5thDecember 2018 are a true record and were approved, adopted and signed by the Chairman.
18/105 PROGRESS OF RESOLUTIONS(For information purposes only)
Further to agenda number 18/94 Cllr. Ballard reported there was still no progress with the agreement for the 50mph traffic reduction order being paid by Greenwood Homes via S106 contributions.
It was agreed that if this situation continued, stronger perhaps legal action would be required to ensure that no property occupation was allowed prior to the finalisation of the TRO.
Cllr. Walmsley reported the recent email from County Cllr. Prendergast and KCC where it was thought that agreement has now been reached with Greenwood Homes to pay for a traffic island at the new junction.
18/105 PROGRESS OF RESOLUTIONS CONTINUED
Cllr. Culver had received an estimate for the cost of an additional CCTV camera in the Square covering the blind spot out towards Church Square. The camera will be operated from the established equipment. Cllrs. Culver and Michaelas will progress the works.
Cllr. Osborne will organise the repairs to the electrical pop-up power unit in the Square.
Further to 18/92 Cllr. Whitmore-Ryan’s report on improvements to the management of the Cross would be circulated shortly.
18/106 NEIGHBOURHOOD PLAN REPORT
The Viability Report by Strutt & Parker fee proposal had been circulated for agreement at LPC.
It was RESOLVED that we would proceed on the basis of the proposal on a pro rata basis with the other developers.
David Parfitt Landscape Consultancy had submitted a proposal for the landscaping report needed by MBC – it was agreed to proceed with this work on the basis of the £3600 quoted. M McFarlane to inform the Consultant officially of the above.
Wealden Homes has submitted a planning application, the consultant recommended that LPC uses an extension of the IDG to consider such applications as a form of ‘pre-app’ discussion if linked to infrastructure delivery, MBC may well consider the cost of this work to be a legitimate CIL expense for LPC. It was agreed that LPC would fund the pre-app cost in the hope of its eventual refunding.
18/107 TO RECEIVE MINUTES OF THE FINANCE & GENERAL PURPOSES MEETING
No report the 19thDecember meeting was cancelled.
18/108 TO RECEIVE THE MINUTES OF THE PLANNING COMMITTEE MEETING
The 19thDecember meeting was cancelled. Cllr. Walmsley verbally reported the meeting of the 2ndJanuary. He stated that seven applications had been considered and two of these had generated an objection from the Planning Committee.
a) 18/505959/FULL Daveila 3 Headcorn Road Platts Heath ME17 2NH
b) 18/506230/FULL Retrospective application for the demolition of existing chicken shed and construction of two holiday cottages with associated parking and landscaping(part retrospective)
Westbury Waterditch Lane Lenham.
18/109 TO RECEIVE REPORTS FROM COUNCIL SPOKEPERSONS
Cllr. Osborne reported that St Mary’s church had received an estimate of £400 to carry out an electrical inspection, including the lighting conductor. After discussion it was agreed that LPC should offer to pay half.
18/109 TO RECEIVE REPORTS FROM COUNCIL SPOKEPERSONS CONTINUED
Cllr. Greenwood stated that everyone should think about future projects and submit them to the Clerk. Once CIL payments were due it would be necessary to have a list for future negotiation with MBC.
Cllr. Britt reported that a wide range of individuals likely to be affected by the proposed new lorry park had received letters asking for access to land to enable an environmental survey to be carried out. He noted that the footprint of those receiving letters was much greater than the original proposals presented by Highways England. He stated that there seemed to be no logic to the larger footprint and that he was not aware if the ‘other areas’ mentioned by Highway England were to be similarly studied. He stated that he would continue to monitor developments and in addition copy any correspondence to the Boughton Malherbe Parish Council.
It was noted that the Car Park study had not yet been made available – final payment being deferred until its delivery.
18/110 REPORTS FROM OUTSIDE MEETINGS
There were no reports of outside meetings over the Christmas period.
a) To authorize payments (Details of payments to be tabled). Cheque no: Amount
Made by Falcon. Web-site service. December web-site. 4995 60.00
Street Lights Car park/Platts Heat repairs. 4996 822.00
Peter Brett Associates. Transport Assessment. 4997 3398.40
Landscape Services. Open spaces 2ndpayment. 4998 3562.43
Kent County Council. WCs supplies. 4999 179.40
KALC. Election advertising/Cllr. Guides. 5000 102.08
Jen Contractors. WCs cleaning, dog bins & litter December. 5001 912.00
Amiga Fire & Security Ltd. Monthly maintenance. December. 5002 54.00
Outdoorsy Living Ltd. Ham Lane play area surface. 5003 5612.40
Salaries & expenses detailed as Appendix A and are filed with a signed copy of these minutes.
The above payments were authorised for payment.
To note receipt of income (Details of income to be tabled) No monies received.
b) Precept setting for the financial year 2019 – 2020
The annual budget proposals had been circulated for consideration. It was noted that the total proposed expenditure of £195k would mean increasing the precept by some 20% even if this sum was reduced by the likely MBC grants and VAT reclaim.
During discussion it was agreed that this increase would be too much especially given the increases made to the precept in the previous two years. It was also noted that our reserves were below the recommended year in hand.
After discussion it was agreed that the Neighbourhood Plan budget should e trimmed back to £40k and the long-term car park budget (mainly drainage) trimmed back to 15k.
This would require us to generate a precept of just under £100 per band D property, this being an approximate 15% increase (still assuming likely MBC grants and VAT reclaim)
18/112 CORRESPONDENCE RECEIVED No correspondence received. The meeting closed at 9.30pm