MINUTES OF THE MEETING OF THE LENHAM PARISH COUNCIL
HELD ON THE 2nd AUGUST 2017 IN THE OSBORNE ROOM AT THE COMMUNITY CENTRE AT 7.30pm
PRESENT Cllr. R Greenwood, Chairman presiding.
Cllrs. M Ballard, M Cockett, C Huggens, N Osborne, P Scrivens, J Smith-Essex & A Walmsley.
Cllr. F Stanley representing Harrietsham council. Mrs. M McFarlane (Clerk) 5 Members of the public.
PUBLIC PARTICIPATION (7.30pm – 7.50pm)
Cllrs. confirmed the removal of the cycle racks in the Square was due to the lack of use of the facility.
A resident requested the forth coming Neighbourhood Plan consultation event was widely advertised using the Focus, notice boards and social media. The NHP group will issue maps and draft plan documents at the consultation day 16th September at the primary school.
The Community Warden stressed the importance of contacting the police (for non-emergency) on 101 as soon as possible following crimes. Telephone scams can be identified on the web-site who-called.co.uk.
Following vandalism at the William Pitt field extra patrols are being undertaken. The new PCSO will be contacting the council this month.
A resident from Lenham Heath reported a dangerous bend with a blind spot which would benefit from a safety mirror being installed on the verge side, he was also concerned about speeding issues in the area.
Cllrs. will speak with KCC to identify funding options and permissions needed to install a roadside mirror.
The Chairman thanked Cllr. Stanley & members of the public for attending & opened the meeting at 8.00pm
17/44 APOLOGIES & APPROVAL OF ABSENCES
The Council accepted the reason for apology for absence from:
Cllrs. P Culver (holiday) E Gee & J Nye (family commitment)
Cllr. M Michaelas (work commitment) Borough Cllrs. J & T Sams (family commitment)
County Cllr. S Prendergast (holiday)
17/45 TO RECEIVE DECLARATIONS
Declarations to changes to the Register of Interests. No declarations received.
Declarations of Interest on Agenda items. No declarations received.
Requests for dispensations. No requests received.
17/46 TO REQUEST NOTIFICATION
The Chairman requested notification of intention to film, photograph or record any items.
No notifications received.
17/47 TO RECEIVE MINUTES OF THE PARISH COUNCIL MEETING
Cllr. Smith-Essex proposed, Cllr. Ballard seconded and it was RESOLVED that the minutes of the Parish Council Meeting held on the 5th July 2017 are a true record and were approved and adopted.
17/48 PROGRESS OF RESOLUTIONS (For information purposes only)
To be discussed under agenda headings.
17/49 NEIGHBOURHOOD PLAN 2017
Cllr. Greenwood invited Cllrs. to be involved and fully aware of the detail in the plan in readiness for the public consultation on 16th September. Polices and a plan of the development sites and green spaces will be available at the F & GP meeting on the 16th August. A full and informed discussion with all landowners, developers and stakeholders has taken place over several months, to prepare a concise draft plan for presentation and feedback from the public consultation event. The plan will show the allocated sites for the 1000 dwellings, as requested by the Planning Inspector, to be developed from 2021-2031. Cllr. Smith-Essex suggested a short video explaining the plan for digital media would be advantageous.
17/50 ALLOTMENTS & GREEN SPACES
Interest has been registered to St John Ambulance of the intention of the LPC to purchase the entire site at Ham Lane, continuing use as allotments with possible community use for the north section.
Cllr. Greenwood will register the LPC interest through the land agents.
Cllr. Scrivens proposed and Cllr. Huggens seconded and it was RESOLVED to submit a planning application for the removal of the trees to the rear of the Community Centre and Groom Way.
Cllr. Ballard will investigate land registry to establish the Paddock site ownership as permission will be required to access the site for tree works.
Glebe pond tree clearing has been started by the land owners, a watching brief will be undertaken by councillors to ensure the site is handed over, as a community asset to LPC on completion of the development south of the pond.
17/51 JUNCTION WORKS AT FAVERSHAM ROAD/A20 UPDATE
Cllr. Cockett reported the traffic survey from two years ago highlighted excess speeds on the A20.
KCC Highways will carry out a safety audit to monitor the effectiveness of the junction.
Harrietsham PC are interested in working with LPC on a joint Speedwatch initiative.
17/52 TO RECEIVE MINUTES OF THE FINANCE & GENERAL PURPOSES MEETING
Cllr. Walmsley confirmed the site meeting to discuss the proposed platform at the junction of Ham Lane and the High Street will take place on September 20th.
Cllr. Osborne proposed, Cllr. Walmsley seconded and it was RESOLVED that the recommendations contained in the report of the meeting of the 19th July 2017 be approved and adopted.
17/53 TO RECEIVE THE MINUTES OF THE PLANNING COMMITTEE MEETINGS
The appeal at Loder Close has been withdrawn. The NHP consultant will advise on Ham Lane appeal. The development at Parapet field will provide a site car park for contractors, enabling works are being undertaken. Cllrs. will meet with KCC to discuss the temporary obstructions policy for A boards on pavements.
Cllr. Cockett proposed, Cllr. Huggens seconded and it was RESOLVED that the recommendations contained in the report of the meetings on the 19th and 31st July 2017
be approved and adopted.
17/54 TO RECEIVE ORAL REPORTS FROM COUNCIL SPOKEPERSONS
Cllr. Smith-Essex confirmed the improved broadband facilities were completed in Lenham Heath, however, there were now some problems with the telephone system. Virgin media have put on hold the installation of fiber-optic facilities for the parish. Cllr. Scrivens is discussing concerns relating to overgrown hedges in Maidstone Road with KCC.
17/55 REPORTS FROM OUTSIDE MEETINGS
Cllr. Greenwood reported the meeting with Lenham School, to discuss the future use of the Activate Gym facility by members of the public, was under threat due to budget restrictions. LPC are not able to subsidize the gym.
Cllr. Osborne reported the presentation opening meeting of the Lenham Meadows Trust was well attended, the charity registration number is awaited. A presentation of the aims of the trust will be provided at the NHP public consultation on September 16th.
a) To authorize payments (Details of payments to be tabled). Cheque no: Amount
Lenham Community Centre. Room hire. April – June 4768 326.50
PMC Planning. NHP consultancy fees for June 4769 2400.00
Home Design Network. WCs drawings/ plan advice 4770 950.00
Amiga Fire & Security Ltd. CCTV Maidstone Rd. carpark 4771 1326.00
Jen Contractors. WCs cleaning, dog bins & litter. June & July 4772 1824.00
Wicksteed Leisure Ltd. Ham Lane play park gate repairs 4773 574.80
Lotus Design Ltd. NHP consultation advertising materials. 4774 263.40
OCS Group Ltd. Duty of care WCs 4775 38.70
Chris Hill Down to Earth. Ground work/handyman duties 4776 460.00
M McFarlane. Petty cash payments June & July 4777 96.90
Mr. P Goodwin. Skate ramp repairs. 4778 285.00
Commercial Services. Grounds maintenance half year account. 4779 2509.24
Salaries & expenses detailed as Appendix A and filed with a signed copy of these minutes.
Cllr. Ballard proposed, Cllr. Osborne seconded and it was RESOLVED to start the monthly CCTV maintenance account payments.
b) To note receipt of income (Details of income to be tabled) No monies received.
Cllr. Greenwood proposed, Cllr. Cockett seconded and it was RESOLVED to make the payments. Cllrs. Scrivens and Osborne signed the cheques on behalf of LPC.
c) Lenham Christmas lights funding
Following discussions about the importance of supporting the popular village event, Cllr. Walmsley proposed, Cllr. Cockett seconded and it was RESOLVED to provide a grant of £500.
d) HSBC mandate signatories. Cllrs. Ballard and Huggens will resolve issues with reopening the account.
17/57 CORRESPONDENCE RECEIVED (For information only)
Confirmation of receipt of letter from the Bow Window concerning change of licence issues.
Cllr. Stanley (HPC) highlighted litter problems from new food outlet at Texaco garage.
The meeting closed at 9.55pm 3