MINUTES OF THE ANNUAL MEETING OF THE LENHAM PARISH COUNCIL
HELD ON THE 3rd MAY 2017 IN THE OSBORNE ROOM AT THE COMMUNITY CENTRE AT 7.30pm
PRESENT Cllr. R Greenwood, Chairman presiding.
Cllrs. M Ballard, M Cockett, P Culver, M Michaelas, J Nye,
N Osborne, P Scrivens, J Smith-Essex & A Walmsley.
Mrs. M McFarlane (Clerk) Cllr. F Stanley representing Harrietsham PC.
4 Members of the public.
PUBLIC PARTICIPATION (7.30pm – 7.50pm)
The volunteer organisers of the Speedwatch group are standing down due to increased bureaucracy and lack of volunteers. The chairman thanked the group for seven years’ service to the parish. The equipment will be returned and a plea for volunteers to take over the Speedwatch will be made.
The parishioners who offered to prune the cherry trees at the picnic site reported the task was complete.
The council extended their gratitude for the work undertaken.
The Community Warden reported the crime figures for April and highlighted an increase in email scams.
Following thefts from vehicles, the Community Warden advised extra care to be taken to store valuables away from sight. He reiterated the importance of asking for identification from door step callers.
Mr. Colin Huggens presented himself for co-option onto the council as agreed at the April meeting.
The Chairman welcomed Cllr. F Stanley from Harrietsham PC and opened the meeting at 7.45pm.
17/01 APOLOGIES & APPROVAL OF ABSENCES
The Council accepted the reason for apology for absence from:
Cllr. E Gee (family commitment) PCSO D Rowley (work commitment)
Borough Cllrs. J & T Sams (family commitment)
17/02 TO RECEIVE DECLARATIONS
Declarations to changes to the Register of Interests. No declarations received.
Declarations of Interest on Agenda items. No declarations.
Requests for dispensations. No requests received.
17/03 TO REQUEST NOTIFICATION
The Chairman requested notification of intention to film, photograph or record any items.
No notifications received.
17/04 ELECTION OF CHAIRMAN
Cllr. Greenwood offered to continue as Chairman for another year. There were no other nominations received. Cllr. Nye proposed, Cllr. Scrivens seconded and it was RESOLVED that Cllr. Greenwood be appointed Chairman for the ensuing year.
Cllr. Greenwood signed the Declaration of Acceptance form.
17/05 ELECTION OF VICE-CHAIRMAN
Cllr. Walmsley offered to continue as Vice-Chairman for another year. There were no other nominations received. Cllr. Greenwood proposed, Cllr. Osborne seconded and it was RESOLVED that Cllr. Walmsley be appointed Vice-Chairman for the ensuing year.
17/06 COUNCILLOR CO-OPTION
Cllr. Osborne proposed, Cllr. Michaelas seconded and it was RESOLVED to invite
Mr. Colin Huggens to become a member of the Lenham Parish Council.
Mr Huggens signed the Declaration of Acceptance form and was welcomed by the Chairman to join fellow members of the council.
17/07 FORMATION OF COMMITTEES, COMMUNITY CENTRE TRUSTEE & KALC REPRESENTAIVE.
Cllrs. discussed the formation of Committees and RESOLVED that Committees be formed as per Appendix B attached to the signed copy of these minutes. It was agreed that no changes be made to the Terms of Reference of the Committees.
Appointment of Community Centre Trustee
Cllr. J Nye offered to represent LPC as a Community Centre Trustee.
Appointment of KALC Representative
Cllrs. R Greenwood and M Cockett offered to represent LPC at the meetings of the Kent Association of Local Councils Maidstone Area Committee.
17/08 DATES AND TIMES OF PARISH COUNCIL MEETINGS
No changes will be made to the dates and times of council and committee meetings.
17/09 TO RECEIVE MINUTES OF THE PARISH COUNCIL MEETING
Cllr. Smith-Essex proposed, Cllr. Ballard seconded and it was RESOLVED that the minutes of the Parish Council Meeting held on the 5th April 2017 are a true record and were approved and adopted.
17/10 PROGRESS OF RESOLUTIONS (For information purposes only)
Confirmation has been received of the estimated cost of purchasing the Allotments at £15,000 and the entire site at £250,000. Cllrs. Greenwood, Cockett, Walmsley and Osborne will consider further.
17/11 NEIGHBOURHOOD PLAN 2017
The NHP group are close to a decision on site locations for development following consultation with land owners. An article requesting Trustees for the Lenham Meadows Trust will be in the July and August Focus magazine. The project is a long-term commitment to ensuring future protection of open spaces in the parish. MBC have indicated preference that Lenham Storage and Marley sites remain as employment sites. Alternative sites for 200 dwellings will have to be sought. The William Pitt Field may have to be considered at some point as a possible housing site, subject to the provision of alternative sporting facilities.
17/12 TO RECEIVE MINUTES OF THE FINANCE & GENERAL PURPOSES MEETING
Cllr. Walmsley reported on the meeting with MBC to consider parking improvements and
request more regular enforcement to dissuade motorists overstaying the two-hour limit in the Square. It is important to clarify the ownership of the Square. Cllr. Cockett will pursue the cost of installing electronic parking equipment at the Maidstone Road car park.
The Clerk will ask MBC when the cycle rack will be repositioned in the Square.
Cllr. Scrivens proposed, Cllr. Osborne seconded and it was RESOLVED that the recommendations contained in the report of the meeting of the 19th April 2017 be approved and adopted.
17/13 TO RECEIVE THE MINUTES OF THE PLANNING COMMITTEE MEETING
Cllr. Osborne reported on concerns expressed about possible parking options as identified by the NHP, particularly relating to Royton Avenue. There were no questions raised concerning applications considered. NHP progress reported under agenda item 17/11.
Cllr. Greenwood proposed, Cllr. Cockett seconded and it was RESOLVED that the recommendations contained in the report of the meeting on the 19th April 2017 be approved and adopted.
17/14 TO RECEIVE ORAL REPORTS FROM COUNCIL SPOKEPERSONS
The poor lighting at the Faversham Road/A20 junction will be discussed with KCC. Cllr. Scrivens will organise a meeting with the Highways steward.
Damaged road name signs at Faversham Road have been reported for replacement.
Cllr. Culver reported the new Head teacher and Deputy Head teacher have been appointed at Lenham Primary. The school has a healthy intake and has reduced the deficit.
PARISH PLAY FACILITIES
Cllr. Culver has re-designed the signs for the two play parks and will circulate for comments. The signs have been installed at William Pitt Field.
ENVIRONMENT & PROJECTS
Cllr. Culver reported the swimming pool at the Lenham School is open for parishioners from June for week end and after school use.
Cllr. Osborne reported on a site visit to look at fencing on land owned by Network Rail.
A resident was concerned the land was being illegally fenced. Further investigation will be undertaken.
Cllr. Stanley reported the meeting of the Maidstone KALC committee raised concerns relating to the costs associated with the possible withdrawal of planning application papers.
Cllr. Walmsley reported the speed reducing platform on the Ham lane/High Street junction was going ahead.
TOURISM & WEB-SITE
Cllr. Smith-Essex reported the tourism web-site should be live during May, he will confirm the hosting charge with Falcon. He requested more content to upload to the site.
Cllr. Smith-Essex confirmed the BT broadband upgrade should be connected shortly in Lenham Heath. He continues to correspond with Virgin, who may sponsor a parish notice board. The free access hotspot provided by Virgin may be situated in the Square subject to confirmation.
The works identified in the report continue to be undertaken, the handyman will cut back hedges and the completion of the rabbit proof fencing will be scheduled.
17/15 REPORTS FROM OUTSIDE MEETINGS
Cllr. Cockett reported on his visit to the Harrietsham PC meeting where the problems with the A20 speed limits was discussed and the installment of dog bins finalized.
Cllr. Nye will attend the Community Centre meeting on 10th May as a LPC trustee.
- To authorize payments (Details of payments to be tabled). Cheque no: Amount
Lenham Community Centre. Room Hire 4733 281.00
OCS Group UK. WCs duty of care services 4734 80.70
Made by Falcon. Web-site hosting (annual charge) 4735 72.00
Jen Contractors. April Litter/WCs. /Dog bins 4736 912.00
Kent County Council. WCs & office supplies 4737 63.00
A R Accountancy & Admin. NHP minute secretary 4738 105.00
Made by Falcon. Lenham Tourism Web-site set up costs 4739 750.00
CPRE. Annual membership plus donation 4740 100.00
JPK (Sussex) Project. Planter flowers 4741 120.00
M McFarlane. Petty cash/annual assembly costs 4742 491.73
Salaries & expenses detailed as Appendix A and filed with a signed copy of these minutes.
Cllr. Greenwood proposed, Cllr. Nye seconded and it was RESOLVED to make the payments. Cllrs. Osborne and Cockett signed the cheques on behalf of LPC.
Cllr. Ballard is corresponding with HSBC to re-open the dormant accounts.
Cllrs. unanimously agreed to permit the facility to draw down the legal set up fees for the Lenham Meadows Trust up to £1000 the monies would be repaid to LPC.
17/17 CORRESPONDENCE RECEIVED (For information only) No correspondence received.
The meeting closed 9.50 pm