MINUTES OF THE MEETING OF THE LENHAM PARISH COUNCIL
HELD ON THE 5th APRIL 2017 IN THE OSBORNE ROOM AT THE COMMUNITY CENTRE AT 7.30pm
PRESENT Cllr. R Greenwood, Chairman presiding.
Cllrs. M Ballard, M Cockett, M Michaelas, J Nye, N Osborne, P Scrivens,
J Smith-Essex & A Walmsley.
Mrs. M McFarlane (Clerk) Cllr. J Moore representing Harrietsham PC.
7 Members of the public.
PUBLIC PARTICIPATION (7.30pm – 7.50pm)
A parishioner reported the Speedwatch equipment details must be registered with the police. Trees at the picnic site need attention, which he offered to undertake. There are concerns about the number of businesses for sale in the village and an update on the proposed speed calming initiative was requested. Cllr. Walmsley confirmed subject to agreement it is hoped to finalise plans at the Annual Assembly.
The parishioner reported the Ham Lane allotments continued to be well supported with a waiting list of four applicants, all age groups were using the facility.
Mr C Huggens presented himself for co-option to the council. As a previous member, he offered his support to the council, he was invited to join the council at the May meeting.
Martin Sherwood the Community Warden reported a new snack bar in the car park of Victoria’s nightclub.
Stencil markings have been carried out by MBC highlighting dog fouling problem areas in the village.
The churchyard appears to be a problem area for dog fouling, Cllr. Greenwood will speak with the church warden and the Community Warden will obtain some warning signage for use in the churchyard.
CCTV coverage of the Ham Lane play area and the William Pitt Field will be viewed to try and identify problem youths causing a nuisance in both areas.
PCSO Dave Rowley reported eight crimes in total for March, one crime involved the theft of cheques after a bogus caller visited a property offering to clean windows. PCSO Rowley has spoken to youths concerning the inappropriate use of play equipment, he requested all vehicles be secured following a spate of vehicle thefts, particularly Land rover defenders. Extra signage on the A20 to Lenham Storage from Ashford may alleviate the number of lorries turning off into the village by mistake.
Borough Cllr. J Sams reported on the efforts to have traffic calming initiatives at Platts Heath following a petition by residents. The MBC planning department are considering removing paper plans usually sent to parish councils, further consultation will take place concerning the costs to the parishes.
The Chairman welcomed Cllr. J Moore from HPC and opened the meeting at 8.00pm.
16/141 APOLOGIES & APPROVAL OF ABSENCES
The Council accepted the reason for apology for absence from:
Cllr. P Culver (family commitment) Cllr. E Gee (holiday)
16/142 TO RECEIVE DECLARATIONS
Declarations to changes to the Register of Interests. No declarations received.
Declarations of Interest on Agenda items. No declarations.
Requests for dispensations. No requests received.
16/143 TO REQUEST NOTIFICATION
The Chairman requested notification of intention to film, photograph or record any items.
No notifications received.
16/144 TO RECEIVE MINUTES OF THE PARISH COUNCIL MEETING
Cllr. J Smith-Essex proposed, Cllr. M Ballard seconded and it was RESOLVED that the minutes of the Parish Council Meeting held on the 1st March 2017 are a true record and were approved and adopted.
16/145 PROGRESS OF RESOLUTIONS (For information purposes only)
No progress reports.
16/146 NEIGHBOURHOOD PLAN 2017
Discussions relating to proposed development sites are ongoing. A solicitor will be instructed to formulate the Lenham Meadows Trust legal papers. A steering committee will initially be the trustees. There will be no financial commitment required of the parish council.
The NHP group will work with landowners and developers to provide a land buffer zone for the village using the planning formula of 60% development and 40% open space.
The Lenham Meadows Trust would protect the open spaces from further development.
The grant towards the plan costs has now been used and future expenditure will be from the LPC budget allowance.
16/147 ALLOTMENTS & GREEN SPACES
Representatives of the land owners of the Ham Lane allotments are progressing the plans for the entire site, which will include the allocated allotment site being sold to LPC.
LPC would like to meet with the representatives to discuss the future of the entire site, with several options being considered to provide community use.
16/148 TO RECEIVE MINUTES OF THE FINANCE & GENERAL PURPOSES MEETING
Fencing repairs will be referred to F & GP for quotes.
The cricket field netting should be erected by the developers at the end of April.
Cllr. P Scrivens proposed, Cllr. J Nye seconded and it was RESOLVED that the recommendations contained in the report of the meeting of the 15th March 2017 be approved and adopted.
16/149 TO RECEIVE THE MINUTES OF THE PLANNING COMMITTEE MEETINGS
The Loder Close appeal will now be heard in August, not in May as expected.
The NHP group will organise a meeting with the medical centre to discuss if there are any expansion plans to provide extra cover for the new proposed developments.
Cllr. R Greenwood proposed, Cllr. M Ballard seconded and it was RESOLVED that the recommendations contained in the report of the meetings on the 15th March & 3rd April 2017 be approved and adopted.
16/150 TO RECEIVE ORAL REPORTS FROM COUNCIL SPOKEPERSONS
Cllr. Scrivens suggested following the improvements to the Faversham Road junction and as part of a long-term speed reduction initiative, a speed restriction of 40mph on the A20 from the Texaco garage to past East Lenham farm. Concerns were raised about the removal of lights at the Faversham Road junction.
Cllr. Ballard will respond on behalf of LPC to a consultation paper from South Eastern railway franchise concerning the new Thames Link service. He will promote opening the London Bridge route to improve services for the parish.
A meeting with MBC to discuss parking options will be at 2pm on 6th April.
Cllr. Cockett proposed, Cllr. Scrivens seconded and it was RESOLVED to agree in principle to the installation of the speed reduction platform at the junction of Ham Lane and the High Street, subject to agreement at the consultation end date of 27th April. The estimated costs of £14,650 will be met from the budget recommendation plus windfall monies from the Paddock development.
Cllrs. Culver & Michaelas are finalizing the details of the position of the recording equipment for improvements to the village coverage.
PARISH PLAY FACILITIES
Safety maintenance and repairs at Cherry Close and Ham Lane are being undertaken.
A new bin is required for Ham Lane, Cllr. Gee has a quote for £293. Sponsorship will be sought.
ENVIRONMENT & PROJECTS
Cllr. Cockett proposed, Cllr. Ballard seconded and it was RESOLVED to have five of the dog bins emptied twice weekly at an extra cost of £2.66 per bin.
Cllr. Greenwood will review the grass cutting areas of the churchyard and recommend the removal of west side sheep fence.
Cllr. Ballard is corresponding with HSBC to keep the accounts open.
Cllr. Walmsley suggested an article concerning keeping boundary hedges cut back be submitted to Focus.
TOURISM & WEB-SITE
Cllrs. Nye & Smith-Essex continue to collate more information for the site and progress has been steady, it is now 80% complete and should go live soon.
Good quality photographs are needed and a volunteer to proof read the articles and adverts.
Cllr. Greenwood volunteered Mrs. Greenwood.
DOUGLAS ALMS HOUSES
Cllr. Ballard reported the latest vacant property should be occupied at the beginning of May.
CHERRY DOWNS PICNIC SITE
Cllrs. thanked the volunteers who offered (under public participation) to prune the cherry trees and remove the wire guards as a matter of urgency.
LENHAM COMMUNITY CENTRE
The AGM will be held on the 10th April, Cllr. Osborne proposed, Cllr. Scrivens seconded and it was RESOLVED Cllr. Nye represents the LPC as Community Centre trustee.
Cllrs. Greenwood and Michaelas will meet 6th April to undertake a cemetery inspection and decide on future improvement works.
Cllr. Smith-Essex reported the recent litter pick had seven attendees. Road closures are expected from 24th April for up to five weeks for BT Open Reach to upgrade the broadband facilities. An additional dog bin is requested for the Forstal Road area.
Cllr. Greenwood stressed the importance of confidentiality in matters relating to ongoing discussions particularly to NHP issues. He also requested that when certain tasks are allocated to one Cllr. other Cllrs. do not involve themselves, unless specifically asked by the Cllr. charged with the initial task.
16/151 REPORTS FROM OUTSIDE MEETINGS
Cllr. Walmsley will confirm with MBC at the meeting on the 6th April the correct signage for the Maidstone Road car park, including details and enforcement of penalty fines.
Cllr. Greenwood reported KALC local area committee are concerned with the lack of financial support from MBC for Neighbourhood Plans.
Cllr. Moore from HPC reported on the Bell Farm South planning application appeal.
HPC share concerns with LPC relating to dog bins and parking congestion. The HPC web-site is live following a change of provider.
- To authorize payments (Details of payments to be tabled). Cheque no: Amount
Play Inspection Co. Annual play area inspection report. 4721 225.00
Southern Water. WCs water supply. 4722 178.22
S E Fletcher Consultancy Ltd. Highways report. 4723 630.00
Ted Learning Ltd. LPC High Vis jackets 4724 164.77
PMC Planning. NHP consultancy work. 4725 2100.00
Made by Falcon. Web-site service 4726 50.00
SS & S Ltd. Signs for William Pitt field. 4727 82.02
Chris Hill. Village handyman services 4728 844.00
Jen Contractors. March Litter/WCs. 4729 840.00
Kent Assoc. Local Councils. Annual membership. 4730 1120.87
Salaries & expenses detailed as Appendix A and filed with a signed copy of these minutes.
Cllr. Cockett proposed, Cllr. Nye seconded and it was RESOLVED to make the payments.
Cllrs. Scrivens, Osborne and Cockett signed the cheques on behalf of LPC.
16/153 CORRESPONDENCE RECEIVED (For information only) No correspondence received.
The meeting closed 9.30pm