Finance & General Purposes Meeting Report 21st June 2017 LPC Meeting Minutes & Reports

REPORT OF THE FINANCE & GENERAL PURPOSES COMMITTEE MEETING HELD IN THE COMMUNITY CENTRE

ON WEDNESDAY 21st JUNE 2017 at 7.30pm

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PRESENT                  Cllr. R Greenwood, Chairman presiding.

Cllrs. M Ballard, M Cockett, N Osborne, & A Walmsley.

Mrs. M McFarlane. (Clerk) Cllr. C Huggens was also in attendance.

 

  1. TO ACCEPT APOLOGIES FOR ABSENCE   No apologies received
  2. DISCLOSURES AND CONFIDENTIAL ITEMS ON THE AGENDA 

No disclosures or confidential items on the agenda.

  1. ENVIRONMENT WORKS & PROJECT UPDATES

The WC door locks will be replaced and graffiti removed.

The architect will present his design for new WCs and budgets will be considered and reviewed.

The sheep fencing has been removed from the south west part of the churchyard.

The new church bin is being well used and may need emptying twice weekly.

 

The new shed for the cemetery will be ordered and the base costs considered.

A letter explaining the cemetery cleaning of the ashes plot will be sent to a parishioner, who questioned the reason why floral tributes and vases were removed during the spring clean.

The traffic calming at Ham Lane/High Street plan details are being finalised including the positions for new road signage.

A meeting of the parking subcommittee will be arranged to update proposals.

The safety check, repairs and maintenance of the pop up power unit has been undertaken.

A letter of support for change of licence will be withheld until such times as the A board is permanently removed from the bus stop in the Square.

 

Committee members of the Lenham Wanderers Football Club will be invited to attend the next F & GP meeting to discuss future sporting facilities.

The hedge to the east of Groom Way will be cut back subject to quote.  The village handyman will cut back the base branches of the Limes in the Square.

 

  1.          ACCOUNTS

Cllrs. RESOLVED to continue with the HSBC dormant accounts, which will be reopened, subject to the mandate being updated.  It was agreed Cllr. C Huggens and M Ballard would be the two signatories for the accounts.  The offer of financial compensation from HSBC would be accepted on behalf of LPC.  Cllrs. Huggens and Ballard will attend the local HSBC branch to set up the mandate.  The Chairman and Clerk signed the mandate papers as required by HSBC.

The 2016/17 audit was sent to the external auditor PKF Littlejohn LLP as required.

 

  1.          CORRESPONDENCE

An invitation to consider joining a twinning option between Hollingbourne and Templeuve

will be regretfully declined due to commitments to the NHP and Lenham Meadows Trust.

The meeting closed at 8.35pm

Finance & General Purposes Meeting Report 21st June 2017
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