Annual General Meeting Minutes May 2014 LPC Meeting Minutes & Reports

MINUTES OF THE ANNUAL GENERAL MEETING OF THE LENHAM PARISH COUNCIL
HELD ON THE 7th MAY 2014 AT THE COMMUNITY CENTRE AT 7.30pm

PRESENT

Cllr. N Godfrey, Chairman presiding.
Cllrs. A Barr, E Drylie, C Gillett, M Jackson, J Osborn and N Willis.
Borough Cllr. J Barned.
PCSO D Rowley, Martin Sherwood Community Warden.
3 Members of the public.

14/01 APOLOGIES FOR ABSENCE
The Council accepted the reason for apology for absence from;
Cllr. R Greenwood (holiday)

14/02 DISCLOSURES AND CONFIDENTIAL ITEMS ON THE AGENDA
No disclosures or confidential items on the agenda.

14/03 ELECTION OF CHAIRMAN
Cllr. Godfrey proposed and Cllr. Willis seconded the nomination of Cllr. Gillett.
It was RESOLVED that Cllr. Gillett would be elected as Chairman.

14/04 ELECTION OF VICE CHAIRMAN
Cllr. Godfrey proposed and Cllr. Willis seconded the nomination of Cllr. Drylie.
It was RESOLVED that Cllr. Drylie would be elected as Vice-Chairman.

14/05 FORMATION OF COMMITTEES

A Finance and General Purposes
Cllr. Gillett Chairman, Cllr. Drylie Vice Chairman, Cllr. Godfrey Chairman of Planning sit on the committee in their roles as Chairman to the stated committees.
Cllr. Godfrey proposed and Cllr. Barr seconded the nomination of Cllrs. Greenwood, Knowles and Willis. It was RESOLVED that Cllrs. Greenwood, Knowles and Willis would be elected.

B Planning & Neighbourhood Plan
Cllr. Gillett proposed and Cllr. Willis seconded the nomination of Cllr. Godfrey as Chairman.
Cllr. Godfrey proposed and Cllr. Jackson seconded the nominations of Cllrs. Greenwood, Knowles, Osborn and Willis. It was RESOLVED that the above be elected.

C SPOKESPERSONS FOR ENVIRONMENT MATTERS
Cllr. Willis proposed and Cllr. Gillett seconded the nomination of Cllr. Greenwood.
It was RESOLVED that Cllr. Greenwood be spokesperson for Trees, Open Spaces and Street Cleaning.

Cllr. Godfrey proposed and Cllr. Osborn seconded the nomination of Cllrs. Barr and Greenwood. It was RESOLVED that Cllrs. Barr and Greenwood be spokespersons for Cherry Downs Picnic Site.

Cllr. Godfrey proposed and Cllr. Gillett seconded the nomination of Cllrs. Barr, Greenwood and Osborn. It was RESOLVED that Cllrs. Barr, Greenwood and Osborn be spokespersons for the Cemetery.

Cllr. Gillett proposed and Cllr. Willis seconded the nomination of Cllr. Godfrey.
It was RESOLVED that Cllr. Godfrey be spokesperson for Law & Order.

Cllr. Gillett proposed and Cllr. Osborn seconded the nomination of Cllr. Jackson.
It was RESOLVED that Cllr. Jackson be spokesperson for CCTV.

Cllr. Barr proposed and Cllr. Osborn seconded the nomination of Cllr. Jackson.
It was RESOLVED that Cllr. Jackson be spokesperson for Transport.

Cllr. Godfrey proposed and Cllr. Willis seconded the nominations of Cllrs. Drylie, Jackson and Osborn.
It was RESOLVED that Cllrs. Drylie, Jackson & Osborn be spokespersons for the Web-Site.

Cllr. Osborn proposed and Cllr. Godfrey seconded the nomination of Cllr. Greenwood.
It was RESOLVED that Cllr. Greenwood be spokesperson for the Maidstone Tourist Association.

Cllr. Osborn proposed and Cllr. Godfrey seconded the nomination of Cllr. Greenwood.
It was RESOLVED that Cllr. Greenwood be the spokesperson for Swadelands School.

Cllr. Willis proposed and Cllr. Godfrey seconded the nomination of Cllr. Jackson.
It was RESOLVED that Cllr. Jackson be the spokesperson for Lenham Primary School.

Cllr. Barr proposed and Cllr. Willis seconded the nomination of Cllr. Osborn.
It was RESOLVED Cllr. Osborn be spokesperson for Len Valley Business Association.

Cllr. Willis proposed and Cllr. Gillett seconded the nomination of M McFarlane (Clerk)
It was RESOLVED that M McFarlane be spokesperson for Lenham Community Centre.

Cllr. Gillett proposed and Cllr. Godfrey seconded the nomination of Mr. J Bone.
It was RESOLVED that Mr. J Bone be spokesperson for Lenvalley Community Hub.

Cllr. Willis proposed and Cllr. Godfrey seconded the nomination of Cllrs. Barr and Osborn.
It was RESOLVED that Cllrs. Barr and Osborn be spokespersons for Local Needs Housing.

The position of spokesperson for Disability Issues and Health also Youth and Recreation will be discussed at a later date.

A position statement from Mr. M Crutcher confirmed the Lenbus Project is in a state of abeyance at present. Further discussions will take place at LPC meeting.

14/06 APPOINTMENT OF KALC/RURAL KENT REPRESENTATIVE
Cllr. Willis proposed and Cllr. Jackson seconded the nomination of Cllrs. Gillett and Greenwood. It was RESOLVED that Cllrs. Gillett and Greenwood be appointed the KALC/RURAL KENT representatives.

14/07 HARRIETSHAM PARISH COUNCIL MEETINGS
The Clerk has produced the rota for the attendance of LPC Cllrs. at the HPC meetings.
Cllr. Knowles will attend the May meeting.

14/08 DATES AND TIMES OF PARISH COUNCIL MEETINGS
Cllr. Willis proposed and Cllr. Gillett seconded and it was RESOLVED all meeting dates and times remain the same. The details will be advertised on the notice boards and web-site.

Following the completion of the above business the Chairman Cllr. Gillett closed the AGM and opened the meeting of the LPC to the public at 7.55pm.

PUBLIC PARTICIPATION
Mr. Watts presented an outline of the proposals for redevelopment of the Texaco Garage. Improvements will be made to the layout of the site. A larger retail area will be built with increased employment opportunities. Concerns of increased litter, parking and traffic flow will be taken into consideration.

Cllr. Barr highlighted the poor visibility on the south side of the A20 due to vegetation growth. The Chairman thanked Mr. Watts for keeping the LPC informed.

PCSO Rowley itemized the crime figures, 14 in total for the previous month. The contact number 101 was being used more often by the public. The recent Home Safety event was a success. The Country Eye crime prevention initiative will be moved forward.

The Community Warden reported on cold calling incidents concerning Life Line type devices an article in Focus will flag up the appropriate bodies to seek advice from.

J Sams confirmed a petition was being circulated referencing the proposed increased housing numbers for the parish. There were concerns about the infrastructure and utilities provision. The petition was not a LPC initiative.

Cllr. Gillett thanked the members of the public for their input. PCSO Rowley and Martin Sherwood’s continued support to the LPC was appreciated.

The Chairman opened the meeting at 8.22pm

REPORT FROM COUNTY CLLR. J WHITTLE

No report received.

14/09 MINUTES
The minutes of the Parish Council Meeting held on the 2nd April 2014 were confirmed as a true record and it was RESOLVED that they be approved and adopted.

14/10 MATTERS ARISING
The Planning Chairman vacancy now resolved with a full complement of members.
Fencing repairs at Ham Lane two quotes being sought.
Web-site development progressing well, more articles required.
Glebe pond meeting to be re-organised.

14/11 REPORTS & COMMITTEES/SPOKESPERSONS

A Finance & General Purposes. Report by Cllr. Gillett
Cllr. Barr will coordinate the grounds maintenance at the Cherry Downs picnic site in order to protect the wild flower meadow.
The Twittens footpath has been cleared.
A meeting with the football club will be organised to discuss future plans for the site.

It was RESOLVED that the recommendations contained in the report of the meeting on the
16th April 2014 be approved and adopted.

B Planning & Neighbourhood Plan. Report by Cllr. Godfrey
Planning Application MA/14/0568 18 Glebe Gardens Lenham ME17 2QA
Installation of replacement tiled roof to existing conservatory at side/rear of building. We wish to see the application approved.
Cllrs. are keen to ensure improvements to the Lenham Railway Station are in keeping with the expected increase in passenger traffic if the proposed housing development takes place.

C Groom Way development Report by Cllr. Osborn
Mr. Jarman from MBC planning will be requested to answer the enquiries relating to the possible development of three local needs housing units as discussed in February.

The Groom Way land transfer is complete and awaiting signature.

It was RESOLVED that the recommendations contained in the reports of the meetings on 16th April 2014 be approved and adopted.

D Highways & Transportation. Report by Cllr. Jackson
Pot hole and road surface repairs throughout the parish have been undertaken by KHs.
Cllr. Jackson will meet with the KHs representative to discuss outstanding issues.
Survey details from Faversham Road/A20 junction are awaited.

E Law & Order. Report by Cllr. Godfrey
The Parish and Police Forum will take place on May 27th hosted by LPC.

F Web-site Development Report by Cllr. Drylie
Already discussed under matters arising.

G Environment Reports
Following the completion of the tree audit, budget consideration for works to be carried out will be discussed. At F & GP. As environment issues are the largest budget spend, assistance to Cllr. Greenwood in covering site meetings etc. would be advantageous.

14/12 REPORTS FROM OUTSIDE MEETINGS
MBC Rural Service Centre report circulated by Cllr. Godfrey.
Cllr. Barr highlighted concerns relating to increased development in the parish.
Infrastructure, access to the A20, car parking facilities and the importance of preserving open spaces and protecting the ancient parts of the parish are all areas which will be discussed further in phase two of the Neighbourhood Plan.

14/13 KALC/RURAL KENT
No reports or items of discussion.

14/14 ACCOUNTS
Cheques for consideration and payment 7th May 2014
Lenham Village Stores. Annual Assembly 4328 120.27
OCS Group UK. WCs duty of care disposal. 4329 73.82
CPRE. Annual membership. 4330 36.00
M McFarlane. Annual Assembly, Office 365 supplies 4331 498.92
Flowbox Design Ltd. Web-site final payment for set up. 4332 386.00
Salaries & expenses detailed as Appendix A and filed with a signed copy of these minutes.

DD Scottish Power WCS electricity 14.00
DD EDF Energy pop up power 10.00
DD EDF Energy Street lighting 122.69
DD Cemetery rates to MBC 88.00

Monies received:
Cemetery fees: 450.00

14/15 CORRESPONDENCE
A public consultation will be organised to view the plans for the paddock north of Grovelands.
Following Cllr. Bradshaw’s resignation letter Cllrs. would like to thank Mr. Bradshaw for all his efforts on behalf of LPC.

A meeting will be organised for all Cllrs. to discuss the future strategy and objectives of the Neighbourhood Plan. Cllr. Gillett recommends full council participation to discuss options, strategies and principal objectives.

The meeting closed 9.45pm

Annual General Meeting Minutes May 2014
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